Construction Time and Material (T&M) Billing
Get client sign-off without delay
Get billable work documented, confirmed, and billed so you can say goodbye to common time and material billing headaches like disputed invoices, lost tickets, and overlooked billable time.
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Time and material or force account work comes with guaranteed margin.
For many contractors, it also comes with guaranteed headache. These headaches come in the form of disputed invoices, lost tickets, time wasted filling out duplicate forms, strict reporting and invoicing requirements from picky owners, and even billable time that gets totally overlooked.
Fortunately, with a little bit of setup, HeavyJob's suite of T and M billing features lets you leverage information that you're already capturing on your time cards to ensure T and M billable work is documented, confirmed, and billed with minimal effort.
As foremen fill out their time cards, they can indicate whether any of the days work is t and m billable, if this hasn't already been done for them by the office.
If there's a representative from the owner or general contractor or an inspector available to sign for the hours worked, with just a few taps from the foreman, we can generate a preliminary hours report and capture this approval, which can be easily distributed to anyone who would want a copy.
If needed, HeavyJob can easily incorporate yours or the owner's custom format for this preliminary hours report via our smart forms feature.
When it comes time to bill, HeavyJob will gather the hours worked across whatever date range you select and then calculate the total amount for your invoice.
It does this based on the rates and margins you've set up for that job.
This information can be presented in any of several canned reports, including many that are designed specifically to meet the requirements of certain state DOTs.
Once printed, these reports can be paired with copies of the signed and approved daily T and M reports submitted by your foreman in the field.
You can submit these to the owner either directly or as backup to an invoice from your accounting system.
From the time and material billing module on the manager system, HeavyJob can help you keep track of when work was invoiced and paid for. In addition to reporting on running totals of t and m work over the course of the entire job.
Whether or not you intend to use HeavyJob to generate your actual time and material invoices, you'll have little to no upfront work involved in enabling your foreman to capture daily owner signatures on the daily t and m report.
Having this documentation trail will go a long way towards settling disputes when it comes time to bill. So let's go ahead and learn about how to use the various features we just talked about.
