Get a 360-degree view of your office, field, and shop.
Preventive maintenance, time cards, work orders and more at your fingertips with heavy equipment software for your fleet.
Never miss scheduled preventive maintenance again for longer-lasting, better-performing equipment.
Inspecting or using a machine and notice an issue? Anyone can submit maintenance requests on-the-fly.
Create and assign detailed work orders in 2 clicks to track equipment history, costs and performance.
Easy to submit, review, approve and reject from anywhere. Integrates with your accounting system to remove double-entry and make payroll easier.
Join the Ranks of Other Growing Fleets
Catch up on PMs
We’re actually caught up and on schedule now…instead of running behind on our PMs.”
Equipment Asset Manager
Increase uptime to 93%
Our equipment utilization is at 93% uptime. We couldn’t even measure it before.”
Make buying & selling decisions
It tells me everything I want to know about the machine – did it make money or did it lose money?”
Gain wrench time
It’s increased our wrench time quite a bit…probably 30%
S.T. Wooten Corp
It gives you a true snapshot of what [the mechanic’s] workload is.”
Bear Creek Contracting
Go from “zero to 60”
To be able to jump into this and write and close 9,000 work orders; I’m very proud of that.”
Goodfellow Bros., Inc.
Improvements for Everyone on Your Team
Owners & Executive
- Make data-based buying & selling decisions.
- 24/7 visibility of the health & profitability of your growing fleet.
- Happier employees that get more done & actually like their fleet maintenance software.
- Alerts for PMs, certifications, warranties & more.
- Intuitive work order management and balanced workloads.
- Data that backs up your shop decisions & requests.
- Equipment insights to stay on budget & on task
- Confidence in accuracy of costs when budgeting
- Earlier “heads up” of snags in the plan
- Know exactly which work order is priority in real-time.
- Mobile access to all the info you need for the job.
- Less paper-pushing, more wrench time.
- Payroll in minutes instead of days.
- More accurate costing to communicate with the shop.
- Data-backed asset management decisions to improve the bottom line.
- Options to host on premise or securely in the cloud.
- Clear outline of server and workstation requirements.
- Thorough training and support for all parties so everything runs smoothly.
Ensure All Your Software is “Talking”
Export time cards, equipment costs, part expenses and more to your existing accounting software.
See nearby equipment with open work orders or upcoming PMs and automate meter readings.
Notice an equipment issue during inspections? One click and the shop is alerted with all the details.
Receive scheduled equipment, locations, foremen, and meter readings for job schedules.
Track one of your biggest expenses. Pull fueler time cards, receive setups, dispense and more.
Compare job hours from time cards to equipment run hours to see utilization and idle rates.
Equipment360 On-site & In Action
Equipment360 Helps Drive FCS Construction’s Fleet Uptime to 93%
Shop Managers Talk About How They Use Equipment360
Frequently Asked Questions
Find answers to some key questions you may have regarding Equipment360 or HCSS.
Equipment360 shop management software tells you what to do before you need to do it, and provides your mechanics with all the information they need to effectively maintain your equipment fleet.
Equipment360 sends you alerts when maintenance needs to be performed, when warranties and registrations expire, when inspections are due, and when parts inventory is below desired stock levels. Foreman can see every mechanic’s work order status turn alerts into work orders in three clicks.
Mechanics can also work remotely on the job site and interact with work orders using the Equipment360 Mobile Mechanic system on an iPad to enter time, parts information, service readings, and notes. The mobile system provides detailed equipment history and automatically builds time cards, allowing your mechanic to send the information directly back to the shop electronically.
Equipment360 also organizes all the paperwork and information your shop receives and creates on a daily basis, allowing you to sort and run reports electronically. Built-in templates and automated meter readings allow you to schedule preventative maintenance ahead of time, maintaining your fleet more efficiently.
Your company can host Equipment360 licenses and data on your company’s server, allowing for multiple users to be in the system at one time and have access to the same data. Or you can allow HCSS Cloud Services to host your Equipment360 licenses and data on our highly secure servers. We’ll take care of all the technicalities behind the scenes, including security maintenance, data backups, and HCSS product updates. All you have to do is connect to your HCSS products through an internet connection on any device.
Our Enterprise version allows companies with multiple business units to share Equipment360 Manager licenses, while maintaining completely separate data sets. Fleet managers can see data across the entire organization to report against all business units, which are managed independently. However, each business unit sees only the assets, jobs, and employees that matter to them.
In most cases, HCSS recommends our traditional onsite implementation. This process includes two days of workflow design and training at our campus in Sugar Land, Texas, followed by two days at your company. We’ll discuss your time card and equipment reporting procedures and goals, review current processes, build improved workflows, help you plan your rollout, and train your users.
For those who cannot come to the HCSS campus, there is also an online implementation option. This shortened version of our full, onsite implementation includes the same process review and design and will involve regular check-ins via phone call and webcam.
Regardless of how you choose to implement your new software, HCSS and your key stakeholders will participate in status calls throughout the implementation process and provide weekly updates regarding project action items to ensure that all requirements are met.
Equipment360 goes beyond fleet management by interfacing with other HCSS products to help you stay on track and maximize efficiency and productivity.
Pull in reported equipment hours directly from time cards in HeavyJob, along with used equipment, jobs, locations, foremen, meter readings, and fuel consumption to keep track of equipment performance and get exact operating expenses. Maintenance requests in HeavyJob become scheduled maintenance in Equipment360 to automate the shop.
HCSS Telematics sends real-time meter readings and detailed equipment location history to Equipment360 to help the shop keep track of asset usage.
FuelerPlus integration allows your shop to receive fueler time cards, dispense amounts, and more, to help you track fuel consumption, analyze performance efficiency, and get exact operating expenses by combining utilization fuel costs, and labor hours.
The number of Equipment360 licenses your organization should purchase depends on your company size and number of users. HCSS bases the suggested number of Equipment360 Manager licenses on the number of shop or fleet managers, executives, superintendents, project managers, accountants, and payroll managers that will be accessing Equipment360 at one time.
Equipment360 for the PC and laptop features shared licenses that can be used concurrently, so multiple users can be in the Manager system at one time.
Equipment360 Mechanic licenses for both laptop and mobile, as well as Mobile Mechanic licenses, are individually named per user. These licenses belong to the individual user and can travel from device to device by logging into the app. Since mechanic licenses cannot be shared, you should purchase one license for each user accessing the Mechanic (or Mobile Mechanic) system.