See How Equipment360 Can Help Increase Your Equipment Utilization
Drive Efficient Preventative Maintenance
Use alerts for run time and more to drive preventative maintenance by instantly creating work orders and assigning mechanics.
Make Smart Purchasing Decisions
Track cost, establish budgets, and forecast expenses to make the right equipment purchasing decisions.
Easily Balance Mechanic Workloads
Use the Mechanic Planner view to balance mechanic workloads easily.
Give Your Mechanics Mobile Access
Enter time, parts, information, service readings, and notes in the field, as well as attach and annotate photos to work orders all from the field.
Make Instant Maintenance Requests
Submit requests quickly from the field to reduce downtime.
Use Alerts to Stay On Top of Your Fleet Maintenance
Set alerts for certification and licensing, due dates, inspections, insurance, preventive maintenance, and more.
Make Smart Fleet Management Decisions
See utilization rates, remaining equipment life, and equipment cost to make informed budgeting and equipment purchasing decisions.
Quickly Review Time Cards and Work Orders
Review, approve, or reject time cards easily and see important time card information like equipment accounts and work and item codes associated with the time card.
How Equipment360 Fits Into the HCSS Suite
YOUR BUSINESS
HeavyBid
- Unit price & lump sum bids
- Rapid estimate creation from:
- Libraries
- Past estimates
- Calculation routines
- Assemblies
- DOT imports
- RSMeans data (option)
- Richardson data (option)
- Analysis tools
- Rapid change tools
- Comparisons to estimate and actual production history (w HeavyJob)
- Invitation to bid
- Quote management
- Cost spreading routines
- Multiple pricing options
- Multiple bid proposal formats
- Electronic bid submittals
- Budget export to accounting
- Budget export to HeavyJob
- RFIs (2018)
HCSS Plans
- Quantity takeoff
- Annotation capabilities
- Document control
- Version control
HeavyJob
- Simple & easy interface
- Diaries
- Time cards
- Progress quantities
- Photos
- Materials & subs
- Production analysis
- Real-time cost feedback
- Production planner
- Needs requests
- Skills & certifications
HCSS Plans
- Quantity takeoff
- Annotation capabilities
- Easy attachment to submittals, etc.
- Instant field to office communication
- Responsibility assignments
- Record “As-Built”
- Document control
- Version control
HCSS Safety
- Meetings
- Inspections
- Observations
- Near misses
- Incidents
- JHAs
- Skills & certifications
HCSS Employee App
- Simple interface
- Clock in/out
- Payroll hour verification
- Equipment inspections
- Safety observations
- Custom items such as “not injured”
- Multi-employee time clock kiosk
- Upcoming schedules (w/ Dispatcher)
- Cost code hours (2018)
HCSS Trucking
- Easy smartphone truck identification
- Easy recording of loads/dumps
- Quantity capture
- Foremen/operators as ticket takers
- Unattended site logging
- Internal & external trucks
HeavyJob
- Time card approvals
- Production reports
- Change orders
- T&M billing
- Forecasting
- Pay estimates
- Job cost reports
- Payroll hour reports
- Accounting TrueUp (w/ DIS)
- RFIs (2018)
- Submittals (2018)
- Document tracking (2018)
- HCSS Plans integration
HCSS Plans
- Quantity takeoff
- Annotation capabilities
- Document control
- Version control
HCSS Safety
- Inspections, Near Misses, Incidents
- Free safety observations for all employees
- Leading indicator analysis from field data
- Closed-loop follow-up process for issues
- 1,000 standard meetings, inspections, JSAs
- Meetings, inspections, & JSAs are customizable
- Critical meeting topics can be pushed to field
- OSHA reporting
- Skills and certifications
- Quality reports (2018)
HCSS Dispatcher
- Electronic “Magnet Board” Scheduling of people, equipment, materials, trucks, inventory, and small tools
- Snapshot of past, present & future
- True up locations vs HeavyJob timecards
- Driver move assignments
- Rentals
- Management of future “needs”
- “Needs” import from HeavyBid
- Foremen “needs” from HeavyJob
- Crew export to HeavyJob
- Dispatching report to HeavyJob
- Show up instructions to employees
HCSS Safety
- Inspections, near misses, incidents
- Free safety observations for all employees
- Leading Indicator analysis from field data
- Closed-loop follow up process for issues
- 1,000 standard meetings, inspections, JSAs
- Meetings, inspections, & JSAs are customizable
- Critical meeting topics can be pushed to the field
- OSHA reporting
- Skills and certifications
- Quality reports starting in 2018
HCSS Inspections
- Equipment Inspections
- Field Equipment Inspection Data
- Drive Vehicle Inspection Reports
- Pre and post-trip inspections
- Customized inspections
HCSS Forms
- Free with HeavyJob or Safety
- Customizable mobile forms
- PDF fillable forms
- Autofill from Time Cards (w HeavyJob)
Equipment Maintenance
- Preventive maintenance
- Work orders
- Work order Assignment/Scheduling
- Mobile mechanic app
- Equipment repair history
- Equipment inspections
- Field equipment inspection data
- Field maintenance requests
- Automated meter readings (w/ GPS)
- Telematics data reporting (w/ GPS)
- Warranty tracking
- Inventory/parts management
- Utilization reporting
- Idle time reporting
- Replace or repair dashboard
Fuel Tracking
- Mobile phone app
- Fuel & fluid tracking
- For fuel truck drivers, foremen, lowboy drivers, etc.
- Transactions to/from trucks/tanks
- Third-party fuel card interfaces
- Fuel charged to equipment/jobs
- Fuel analysis report
Telematics/GPS
- Mixed fleet data in one location
- HCSS GPS hardware
- OEM GPS data integration
- Aggregated HCSS + OEM GPS data
- Interface to other HCSS Software
- Location, meter, idle time, fuel level, fault codes
- Stolen equipment alerts
- Geofence entry/exit logs
- Mobile geofence reporting
- Cycle time reporting
- Equipment utilization reporting
- Customized alerts:Speeding, hard braking, etc.
Trucking
- Automation of truck tickets
- Simple & accurate verification of loads
- Quantity capture
- Fewer payment conflicts & discrepancies
- Possible elimination of ticket takers
- Unattended site logging
- Internal & external trucks
- Integration with HeavyJob
- Broker portal with real-time reporting
- More (2018)
D.O.T. & Other Interfaces
- Nearly all state DOTs
- Download of biditems
- Download of avg. bid prices
- Upload of bid prices
- Some cities & counties
- Private services such as Amtek
- Spreadsheets
Payroll & Accounting Interfaces
- Budget export from HeavyBid
- Payitem export from HeavyBid
- Vendors and subs from HeavyBid
- JD Edwards (custom)
- Labor & equipment hours from HeavyJob
- Quantities from HeavyJob
- Jobs, equipment, employees & cost codes to HeavyJob
Accounting Systems
- Viewpoint family
- Dexter & Chaney
- Sage family
- JD Edwards (custom)
- CMIC (custom)
- Foundation
- Explorer family
- Quickbooks
- PeachTree
- Most Others
Backed By:
Cloud Hosting
Professional Services
Top Construction Companies Use Equipment360 to Drive Their Fleet Maintenance
What Our Equipment360 Customers Are Saying
We’re actually caught up and on schedule now with our … you know, instead of running behind on our PMs.
David Boatman
Equipment Asset Manager
Drewery Construction
Play Full Response (0:21)
Equipment360 helps the shop communicate with people in the field.
Steve Voloshin
Fleet Engineer
Earle Asphalt Company
Play Full Response (0:35)
It’s increased our wrench time quite a bit. I’m probably saying probably 30%.
Kelly Webb
Logistics Manager
S. T. Wooten Corp
Play Full Response (1:00)
We went from zero to 60 into it pretty heavy and everybody caught onto to it.
Michael Straud
Master Mechanic
Goodfellow Bros., Inc
Play Full Response (1:19)
It gives a true snapshot of what [the mechanics’] workload is.
Bill Casault
Shop Manager
Bear Creek Contracting
Play Full Response (1:24)
It’s a way of communicating without having to dial up and make phone calls.
Mark Snyder
Fleet Manager
Achen-Gardner
Play Full Response (1:01)
Case Studies
Frequently Asked Questions
Equipment360 shop management software tells you what to do before you need to do it, and provides your mechanics with all the information they need to effectively maintain your equipment fleet.
Equipment360 sends you alerts when maintenance needs to be performed, when warranties and registrations expire, when inspections are due, and when parts inventory is below desired stock levels. Foreman can see every mechanic’s work order status turn alerts into work orders in three clicks.
Mechanics can also work remotely on the job site and interact with work orders using the Equipment360 Mobile Mechanic system on an iPad to enter time, parts information, service readings, and notes. The mobile system provides detailed equipment history and automatically builds time cards, allowing your mechanic to send the information directly back to the shop electronically.
Equipment360 also organizes all the paperwork and information your shop receives and creates on a daily basis, allowing you to sort and run reports electronically. Built-in templates and automated meter readings allow you to schedule preventative maintenance ahead of time, maintaining your fleet more efficiently.
Your company can host Equipment360 licenses and data on your company’s server, allowing for multiple users to be in the system at one time and have access to the same data. Or you can allow HCSS Cloud Services to host your Equipment360 licenses and data on our highly secure servers. We’ll take care of all the technicalities behind the scenes, including security maintenance, data backups, and HCSS product updates. All you have to do is connect to your HCSS products through an internet connection on any device.
Our Enterprise version allows companies with multiple business units to share Equipment360 Manager licenses, while maintaining completely separate data sets. Fleet managers can see data across the entire organization to report against all business units, which are managed independently. However, each business unit sees only the assets, jobs, and employees that matter to them.
In most cases, HCSS recommends our traditional onsite implementation. This process includes two days of workflow design and training at our campus in Sugar Land, Texas, followed by two days at your company. We’ll discuss your time card and equipment reporting procedures and goals, review current processes, build improved workflows, help you plan your rollout, and train your users.
For those who cannot come to the HCSS campus, there is also an online implementation option. This shortened version of our full, onsite implementation includes the same process review and design and will involve regular check-ins via phone call and webcam.
Regardless of how you choose to implement your new software, HCSS and your key stakeholders will participate in status calls throughout the implementation process and provide weekly updates regarding project action items to ensure that all requirements are met.
Equipment360 goes beyond fleet management by interfacing with other HCSS products to help you stay on track and maximize efficiency and productivity.
Pull in reported equipment hours directly from time cards in HeavyJob, along with used equipment, jobs, locations, foremen, meter readings, and fuel consumption to keep track of equipment performance and get exact operating expenses. Maintenance requests in HeavyJob become scheduled maintenance in Equipment360 to automate the shop.
HCSS Telematics sends real-time meter readings and detailed equipment location history to Equipment360 to help the shop keep track of asset usage.
FuelerPlus integration allows your shop to receive fueler time cards, dispense amounts, and more, to help you track fuel consumption, analyze performance efficiency, and get exact operating expenses by combining utilization fuel costs, and labor hours.
In Equipment360, you can track multiple types of alerts, certification and licensing for your equipment, due dates for your work orders, field requests, preventative maintenance, reorder level for your inventory items, skills for your employees, and warranties for your equipment. These alerts can easily be turned into work orders in three clicks.
Equipment360 uses alerts to drive your Preventative Maintenance schedule. Preventative Maintenance alerts are based off of three parameters: calendar days, runtime hours, and your equipment’s odometer.
The number of Equipment360 licenses your organization should purchase depends on your company size and number of users. HCSS bases the suggested number of Equipment360 Manager licenses on the number of shop or fleet managers, executives, superintendents, project managers, accountants, and payroll managers that will be accessing Equipment360 at one time.
Equipment360 for the PC and laptop features shared licenses that can be used concurrently, so multiple users can be in the Manager system at one time.
Equipment360 Mechanic licenses for both laptop and mobile, as well as Mobile Mechanic licenses, are individually named per user. These licenses belong to the individual user and can travel from device to device by logging into the app. Since mechanic licenses cannot be shared, you should purchase one license for each user accessing the Mechanic (or Mobile Mechanic) system.
