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Tools to Help You Improve Your Productivity

HCSS Dispatcher is a centralized, integrated crew and equipment scheduling system.

Magnet Board

Designed for easy point-and-click scheduling of crews, equipment, and rentals, HCSS Dispatcher is built to mimic your magnetized white board so you can easily see your choice jobs on one screen.

Planner View

See all of your jobs in a flat, multi-day format, viewed by type of work or type of resource, to efficiently plan what comes next,  maximize your owned resources, and avoid downtime and unnecessary rentals.

Field Notification

Text or email schedules directly to your entire workforce, location by location, or to a handpicked group using the schedules you created, all in a few clicks.

Dispatching Equipment

Automatically add relocated equipment to move lists, make simple drag-and-drop assignments to internal or external truck drivers, and notify drivers of moves by text or email.

Rental Tracking

Manage all of your rentals, equipment, and small tools in one place. See how many days until resources are due back and how much they’re costing you, and spot alternatives within your own fleet.

Map View

See all of your jobs on a comprehensive map to find and dispatch needed equipment or resources nearby.

Integration with Other HCSS Products

Push crews and equipment to the HeavyJob time card, manage usage with Equipment360 and FuelerPlus, capture meter readings with HCSS Telematics, and import needs requests from HeavyBid.

Small Tools & Inventory Tracking

Ensure you always have the right tools and inventory on hand to help your jobs stay on time.

Products That Work Together Across Your Entire Company

We offer a full suite of products that can help you through every stage of a project, from bid to completion. Send scheduled resources to time cards in HeavyJob, manage usage and scheduled maintenance with Equipment360 and FuelerPlus, get locations and meter readings from HCSS Telematics, and receive needs requests from HeavyBid for more efficient dispatching.


HCSS Data Warehouse

HCSS Intelligence Logo


  • Unit price & lump sum bids
  • Rapid estimate creation from:
    • Libraries
    • Past estimates
    • Calculation routines
    • Assemblies
    • DOT imports
    • RSMeans data (option)
    • Richardson data (option)
  • Analysis tools
  • Rapid change tools
  • Comparisons to estimate and actual production history (w HeavyJob)
  • Invitation to bid
  • Quote management
  • Cost spreading routines
  • Multiple pricing options
  • Multiple bid proposal formats
  • Electronic bid submittals
  • Budget export to accounting
  • Budget export to HeavyJob
  • RFIs (2018)
HCSS Plans Icon

HCSS Plans

  • Quantity takeoff
  • Annotation capabilities
  • Document control
  • Version control
HCSS Employee App Icon

HCSS Employee App

  • Quantity takeoff
  • Annotation capabilities
  • Document control
  • Version control


  • Simple & easy interface
  • Diaries
  • Time cards
  • Progress quantities
  • Photos
  • Materials & subs
  • Production analysis
  • Real-time cost feedback
  • Production planner
  • Needs requests
  • Skills & certifications
HCSS Plans Icon

HCSS Plans

  • Quantity takeoff
  • Annotation capabilities
  • Annotation capabilities
  • Easy attachment to submittals, etc.
  • Instant field to office communication
  • Responsibility assignments
  • Record “As-Built”
  • Document control
  • Version control

HCSS Safety

  • Meetings
  • Inspections
  • Observations
  • Near misses
  • Incidents
  • JHAs
  • Skills & certifications
HCSS Employee App Icon

HCSS Employee App

  • Simple interface
  • Clock in/out
  • Payroll hour verification
  • Equipment inspections
  • Safety observations
  • Custom items such as “not injured”
  • Multi-employee time clock kiosk
  • Upcoming schedules (w/ Dispatcher)
  • Cost code hours (2018)
HCSS Trucking Icon

HCSS Trucking

  • Easy smartphone truck identification
  • Easy recording of loads/dumps
  • Quantity capture
  • Foremen/operators as ticket takers
  • Unattended site logging
  • Internal & external trucks


  • Time card approvals
  • Production reports
  • Change orders
  • T&M billing
  • Forecasting
  • Pay estimates
  • Job cost reports
  • Payroll hour reports
  • Accounting TrueUp (w/ DIS)
  • RFIs (2018)
  • Submittals (2018)
  • Document tracking (2018)
  • HCSS Plans integration

HCSS Dispatcher

  • Electronic “magnet board”
  • Schedule people, equipment, materials, trucks, inventory, and small tools
  • Snapshot of past, present and future
  • True up locations v.s HeavyJob time cards
  • Driver move assignments
  • Rentals
  • Management of future “needs”
  • “Needs” import from HeavyBid
  • Foremen “needs” from HeavyJob
  • Crew export to HeavyJob
  • Dispatching report to HeavyJob
  • Show up instructions to employees

HCSS Safety

  • Inspections, near misses, incidents
  • Free safety observations for all employees
  • Leading indicator analysis from field data
  • Closed-loop follow-up process for issues
  • 1,000 standard meetings, inspections, JSAs
  • Meetings, inspections, & JSAs are customizable
  • Critical meeting topics can be pushed to field
  • OSHA reporting
  • Skills and certifications
  • Quality reports (2018)

HCSS Inspections

  • Equipment Inspections
  • Field equipment inspection data
  • Driver Vehicle Inspection Reports
  • Pre and post-trip inspections
  • Customized inspections
HCSS Forms Icon

HCSS Forms

  • Free with HeavyJob or Safety
  • Customizable mobile forms
  • PDF fillable forms
  • Autofill from time cards (w/ HeavyJob)
  • Data mining of form data (2018)
  • Workflow & approvals (2018)

Equipment Maintenance

  • Preventive maintenance
  • Work orders
  • Work order assignment/scheduling
  • Mobile mechanic app
  • Equipment repair history
  • Equipment inspections
  • Field equipment inspection data
  • Field maintenance requests
  • Automated meter readings (w/ GPS)
  • Telematics data reporting (w/ GPS)
  • Warranty tracking
  • Inventory/parts management
  • Utilization reporting
  • Idle time reporting
  • Replace or repair dashboard

Fuel Tracking

  • Mobile phone app
  • Fuel & fluid tracking
  • For fuel truck drivers, foremen, lowboy drivers, etc.
  • Transactions to/from trucks/tanks
  • Third-party fuel card interfaces
  • Fuel charged to equipment/jobs
  • Fuel analysis report


  • Mixed fleet data in one location
  • HCSS GPS hardware
  • OEM GPS data integration
  • Aggregated HCSS + OEM GPS data
  • Interface to other HCSS Software
  • Location, meter, idle time, fuel level, fault codes
  • Stolen equipment alerts
  • Geofence entry/exit logs
  • Mobile geofence reporting
  • Cycle time reporting
  • Equipment utilization reporting
  • Customized alerts:Speeding, hard braking, etc.
HCSS Trucking Icon


  • Automation of truck tickets
  • Simple & accurate verification of loads
  • Quantity capture
  • Fewer payment conflicts & discrepancies
  • Possible elimination of ticket takers
  • Unattended site logging
  • Internal & external trucks
  • Integration with HeavyJob
  • Broker portal with real-time reporting
  • More (2018)

HCSS eLogs

  • Driver Hours of Service (HOS) logs
  • Driver Vehicle Inspection Reports (DVIRs)
  • ELD mandate compliance
  • IFTA reporting
  • Driver & vehicle history
  • Pre- and post-trip inspections
  • Same hardware as HCSS GPS
  • Nearly all state DOTs
  • Download of bid items
  • Download of average bid prices
  • Upload of bid prices
  • Some cities & counties
  • Private services such as Amtek
  • Spreadsheets
  • Budget export from HeavyBid
  • Pay item export from HeavyBid
  • Vendors & subs from HeavyBid
  • Labor & equipment hours from HeavyJob
  • Quantities from HeavyJob
  • Jobs, equipment, employees, & cost codes to HeavyJob

Used to Improve Dispatching for Some of the Top Construction Companies

Our software is scalable to fit your company’s needs. No matter the size of your company, HCSS Dispatcher helps you easily schedule and dispatch resources to your jobs more efficiently.
HCSS Customer - Granite
HCSS Customer - Allan Myers
HCSS Customer - Walbec Group
HeavyJob Customer - Middlesex
HeavyJob Customer - Colas Construction
C.W.M. Contracting Co.
HCSS Customer Ed Bell Construction Company
HCSS Customer - Knife River Corporation
HCSS Customer W.W.Clyde & Company
Dixie Construction Company, Inc.

Frequently Asked Questions

Find answers to some key questions you may have regarding HCSS Dispatcher.

HCSS Dispatcher improves your scheduling and dispatching efficiency by avoiding downtime and delays, reducing unnecessary rentals, and automating routine tasks. The Digital Magnet Board allows users to schedule resources—including equipment, crews, and assets—and point and click to add people into crews during setup. With up to 200 locations per magnet board and an unlimited number of boards, HCSS Dispatcher works for any size company.

HCSS Dispatcher allows you to track rentals for equipment and small tools, as well as the reasons for renting them, and shows you overdue rentals and automatic cost calculations by day, week, or month so you know exactly how much you’re spending. All owned and rented equipment can be assigned by dragging and dropping to a driver, and moves can be filtered for easy tracking, with notes and customizable fields to track exactly what you need.

The number of HCSS Dispatcher licenses you need depends on your company size and the number of people who will be accessing the estimating system.

HCSS Dispatcher licenses are designed to be used mainly by your company’s dispatchers and schedulers. However, owners, executives, operations managers, project managers, project engineers, crew leads, and accountants may also access HCSS Dispatcher at times.

HCSS suggests purchasing one license for each dispatcher who will be in the system, plus an additional shared license for other job roles. Or, you could purchase one license for each person who needs to access the system at the same time.


Your company can host HCSS Dispatcher licenses and data on your own server or cloud, allowing for multiple users to be in the system and have access to the same data at the same time (or separately). Or if you’d prefer to let someone else handle the IT side, the HCSS Cloud can host your licenses and data on our own highly secure servers.

If you are part of a large company with multiple divisions doing different types of work, our enterprise version of HCSS Dispatcher allows companies with multiple divisions to share software licenses while maintaining completely different data sets.

For those companies that would like to share one license for several users, a single-user network version is available.

In most cases, HCSS recommends our traditional onsite implementation. This process includes two days of workflow design and training at your company. We’ll discuss your dispatching and scheduling goals, review current processes, build improved workflows, help you plan your rollout, and train your users.

There is also an online implementation option. This shortened version of our full, onsite implementation includes the same process review and design and will involve regular check-ins via phone call and webcam.

Onsite implementation is priced at $3,300 per day for one HCSS trainer or $4,700 per day for two trainers. Most companies require two days of implementation with one trainer. Online implementation usually features five sessions with an HCSS trainer, at a total cost of $4,000.

More complex implementations may incur additional costs, depending on your company’s needs.

HCSS Dispatcher works with HeavyBid to receive your project schedules and resource needs. HeavyJob can automatically fill your time cards with crews and equipment based on the Daily Dispatch in HCSS Dispatcher and alert the job site to scheduled material deliveries.

HeavyJob will automatically send all jobs, equipment, and employees to HCSS Dispatcher to fill resources and schedules. Equipment status also can be monitored in Equipment360 using equipment schedules and updates from HCSS Dispatcher.

Pair HCSS Dispatcher with HCSS Telematics to send your equipment, locations, geofences, and truck plans directly to the GPS system.