See How HeavyJob Can Help You Improve Field Reporting
What Our HeavyJob Customers Are Saying
Shane Webley
Vice President of Operations
Johansen Construction Company
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Ross Rocco
Underground Foreman
Western Engineering Contractors Inc.
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Bill Casault
Shop Manager
Bear Creek Group
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Eugene Eshbach
Manager, Construction Information Systems
Allan Myers
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Phil Falkner
Operations Manager
Ed Bell Construction
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Jake Anderson
Project Controls Manager
Austin Bridge & Road, LP
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Used to Track Job Costs for Some of the Top Construction Companies
How HeavyJob Fits Into the HCSS Suite
YOUR BUSINESS
HeavyBid
- Unit price & lump sum bids
- Rapid estimate creation from:
- Libraries
- Past estimates
- Calculation routines
- Assemblies
- DOT imports
- RSMeans data (option)
- Richardson data (option)
- Analysis tools
- Rapid change tools
- Comparisons to estimate and actual production history (w HeavyJob)
- Invitation to bid
- Quote management
- Cost spreading routines
- Multiple pricing options
- Multiple bid proposal formats
- Electronic bid submittals
- Budget export to accounting
- Budget export to HeavyJob
- RFIs (2018)
HCSS Plans
- Quantity takeoff
- Annotation capabilities
- Document control
- Version control
HeavyJob
- Simple & easy interface
- Diaries
- Time cards
- Progress quantities
- Photos
- Materials & subs
- Production analysis
- Real-time cost feedback
- Production planner
- Needs requests
- Skills & certifications
HCSS Plans
- Quantity takeoff
- Annotation capabilities
- Easy attachment to submittals, etc.
- Instant field to office communication
- Responsibility assignments
- Record “As-Built”
- Document control
- Version control
HCSS Safety
- Meetings
- Inspections
- Observations
- Near misses
- Incidents
- JHAs
- Skills & certifications
HCSS Employee App
- Simple interface
- Clock in/out
- Payroll hour verification
- Equipment inspections
- Safety observations
- Custom items such as “not injured”
- Multi-employee time clock kiosk
- Upcoming schedules (w/ Dispatcher)
- Cost code hours (2018)
HCSS Trucking
- Easy smartphone truck identification
- Easy recording of loads/dumps
- Quantity capture
- Foremen/operators as ticket takers
- Unattended site logging
- Internal & external trucks
HeavyJob
- Time card approvals
- Production reports
- Change orders
- T&M billing
- Forecasting
- Pay estimates
- Job cost reports
- Payroll hour reports
- Accounting TrueUp (w/ DIS)
- RFIs (2018)
- Submittals (2018)
- Document tracking (2018)
- HCSS Plans integration
HCSS Plans
- Quantity takeoff
- Annotation capabilities
- Document control
- Version control
HCSS Safety
- Inspections, Near Misses, Incidents
- Free safety observations for all employees
- Leading indicator analysis from field data
- Closed-loop follow-up process for issues
- 1,000 standard meetings, inspections, JSAs
- Meetings, inspections, & JSAs are customizable
- Critical meeting topics can be pushed to field
- OSHA reporting
- Skills and certifications
- Quality reports (2018)
HCSS Dispatcher
- Electronic “Magnet Board” Scheduling of people, equipment, materials, trucks, inventory, and small tools
- Snapshot of past, present & future
- True up locations vs HeavyJob timecards
- Driver move assignments
- Rentals
- Management of future “needs”
- “Needs” import from HeavyBid
- Foremen “needs” from HeavyJob
- Crew export to HeavyJob
- Dispatching report to HeavyJob
- Show up instructions to employees
HCSS Safety
- Inspections, near misses, incidents
- Free safety observations for all employees
- Leading Indicator analysis from field data
- Closed-loop follow up process for issues
- 1,000 standard meetings, inspections, JSAs
- Meetings, inspections, & JSAs are customizable
- Critical meeting topics can be pushed to the field
- OSHA reporting
- Skills and certifications
- Quality reports starting in 2018
HCSS Inspections
- Equipment Inspections
- Field Equipment Inspection Data
- Drive Vehicle Inspection Reports
- Pre and post-trip inspections
- Customized inspections
HCSS Forms
- Free with HeavyJob or Safety
- Customizable mobile forms
- PDF fillable forms
- Autofill from Time Cards (w HeavyJob)
Equipment Maintenance
- Preventive maintenance
- Work orders
- Work order Assignment/Scheduling
- Mobile mechanic app
- Equipment repair history
- Equipment inspections
- Field equipment inspection data
- Field maintenance requests
- Automated meter readings (w/ GPS)
- Telematics data reporting (w/ GPS)
- Warranty tracking
- Inventory/parts management
- Utilization reporting
- Idle time reporting
- Replace or repair dashboard
Fuel Tracking
- Mobile phone app
- Fuel & fluid tracking
- For fuel truck drivers, foremen, lowboy drivers, etc.
- Transactions to/from trucks/tanks
- Third-party fuel card interfaces
- Fuel charged to equipment/jobs
- Fuel analysis report
Telematics/GPS
- Mixed fleet data in one location
- HCSS GPS hardware
- OEM GPS data integration
- Aggregated HCSS + OEM GPS data
- Interface to other HCSS Software
- Location, meter, idle time, fuel level, fault codes
- Stolen equipment alerts
- Geofence entry/exit logs
- Mobile geofence reporting
- Cycle time reporting
- Equipment utilization reporting
- Customized alerts:Speeding, hard braking, etc.
Trucking
- Automation of truck tickets
- Simple & accurate verification of loads
- Quantity capture
- Fewer payment conflicts & discrepancies
- Possible elimination of ticket takers
- Unattended site logging
- Internal & external trucks
- Integration with HeavyJob
- Broker portal with real-time reporting
- More (2018)
D.O.T. & Other Interfaces
- Nearly all state DOTs
- Download of biditems
- Download of avg. bid prices
- Upload of bid prices
- Some cities & counties
- Private services such as Amtek
- Spreadsheets
Payroll & Accounting Interfaces
- Budget export from HeavyBid
- Payitem export from HeavyBid
- Vendors and subs from HeavyBid
- JD Edwards (custom)
- Labor & equipment hours from HeavyJob
- Quantities from HeavyJob
- Jobs, equipment, employees & cost codes to HeavyJob
Accounting Systems
- Viewpoint family
- Dexter & Chaney
- Sage family
- JD Edwards (custom)
- CMIC (custom)
- Foundation
- Explorer family
- Quickbooks
- PeachTree
- Most Others
Backed By:
Cloud Hosting
Professional Services
Companies of All Sizes Trust HCSS
Case Studies
Frequently Asked Questions
HeavyJob is designed for companies looking to automate field time entry without making their foremen feel like data entry clerks; those looking to collect more field data, store it for easy retrieval, reduce paper, and make quicker data-driven decisions to improve productivity; and those trying to improve processes between the field, estimating, accounting, and safety departments.
HeavyJob is designed for small contractors trying to grow efficiently and for medium and large contractors looking to become more efficient and effective in the field.
HeavyJob was created in 1998 for desktop computers, laptops, and palm pilots. Since 2012, it has also been available for tablets and smartphones.
Yes, HeavyJob has options for monthly subscriptions or traditional software licenses.
Yes. The Project Management module in HeavyJob allows you to generate, track, and manage Submittals and RFIs, and Issues based on third-party contact information.
At HCSS, we expect you to get the intended value out of the products we offer and to get your money back if you do not achieve your objectives using our software.
HeavyJob helps you to:
- Catch errors early and make corrections while they can impact the job.
- Allow field people to better understand how jobs were estimated.
- Perform faster time card entry in the field.
- Eliminate the logistics of paper time cards.
- Efficiently record field notes and photos.
- Reduce time gathering claim information.
- Reduce time revising hour, quantity, and cost code information.
- Reduce the use of secondary production spreadsheets.
- Eliminate the handling and storage of paper.
- Reduce calls to the field investigating anomalies.
- Reduce paycheck disputes and manual checks.
- Better communicate between the office and the field.
If you are only trying to solve one specific issue, such as time entry, there are cheaper software options available. However, those software systems tend to fail to make lasting change, as foremen feel like they have become data entry clerks for your company’s payroll department. The most expensive thing you can do is waste the time of valuable people in the field by rolling out inappropriate software.
HeavyJob integrates with HeavyBid, HCSS Safety, HCSS Plans, HCSS Telematics, Equipment360, HCSS Dispatching, and HCSS Trucking to form a complete solution for your company.
You should expect software companies to allow you to see their references without having them handpicked. You can see ours here.
HeavyJob implementation can be done either in-person, with two to three days of planning at our Sugar Land, Texas, location and two days onsite at your company, or online using our trainers and the HCSS Academy. This implementation allows everyone in your company to get on the same page, change your processes to accommodate your new software, and ensure success in adoption. Throughout the process, the HCSS Project Management team will perform regular check-ins to ensure that your implementation is on track. Overall, 95 percent of our customers are completely operational within 90 days of beginning implementation.
Software and 24/7 support are included FREE for an entire year. After the first year, an annual maintenance fee will allow you continued access to 24/7 support and any software upgrades and new version releases.
HeavyJob eliminates multiple entry and data errors and connects the field to the office in a way that paper can’t. It also allows you to connect your budget from HeavyBid and electronically transfer time and production data to your accounting system.
HeavyJob does much more than just digitize your time cards. In fact, the advantages of helping the field find and correct problems early and plan ahead to improve efficiency significantly dwarf the benefits of the time cards.
HeavyJob is extremely easy to use. In fact, most foremen can begin to enter their own time cards within an hour using the iPad, and within a week they are usually pretty efficient with the basics of HeavyJob.
Yes! Many foremen tell us that they love using HeavyJob, and it is common for us to hear them say, “I will never go back to paper.” Once a foreman learns how to check his production and plan ahead, he understands that there is something in it for him – he is not just using HeavyJob to eliminate work for someone else.
Yes. Our customers consistently tell us that HeavyJob has cut their time and production entry in half. The best foremen use that extra time to check production against the budget and plan for tomorrow.
HeavyJob helps your foremen better understand the estimator’s original plan, run “what-if” scenarios, and plan future work, and run it by a superintendent or project manager. Over time, foremen can improve their planning and job costing to help them further their careers. They can use technology to communicate production and safety goals and use electronic plans to illustrate what to do on-screen, helping them to be more effective leaders.
HeavyJob eliminates the errors that come with handwriting and double entry, and the process of calculating unit costs and production and comparing them to the budget helps catch cost coding errors.
After the foreman enters his crew’s time and quantities, he can see how they did for the day compared to the estimate so that by end of day he can spot and start correcting issues. People in the office get access to the same data as soon as it’s submitted, allowing them to catch and correct errors much faster. HeavyJob can even identify these errors ahead of time as you train your foremen to make “production plans” for tomorrow each day.
With HeavyJob, everyone sees the same production and cost information at the same time so they are on the same page with any issues. The estimator’s original plan is always available for the job team to reference, and production plans can be set, shared, and approved prior to work starting.
HeavyJob allows you to capture notes, annotated photos, fillable forms and mark them with the correct job, date, and person who entered it. These are instantly searchable in the event of a claim or other issue.
HeavyJob allows data to be searched and indexed (marked) to support claims or other issues. These data is easily accessed even when the job is completed. This is even more valuable if you have jobs with extremely long warranty periods.
With HeavyJob and HeavyBid, the field team always has access to the kind of crew the estimator was expecting to use, the productions expected to reach, how quantities were calculated, and any notes about assumptions, conditions, etc., in order to help them build based on the estimate.
Many smaller companies choose to systemize their operations early. HeavyJob allows you to do this by helping to create a good structure that allows you to improve communication throughout the business and grow efficiently. You can also do more with less, thus growing without much extra expense.
HeavyJob gives the project manager access to estimate notes and plans and allows him to lead the project well, and with help, by giving the foremen and superintendents the ability to see their production goals and job costs daily to stay on track and plan for tomorrow. The project manager can also use HeavyJob to stay on top of the time cards he needs to approve and the job site notes and photos, change orders, quantities, materials, billings, and forecasts he needs to track to improve efficiency.
HeavyJob gives everyone involved in the project more visibility into each other’s work. The foreman and project manager get to see the estimator’s original plans. The project manager and estimator get to check on how the job is doing based on the foreman’s daily production, and the foreman gets to make production plans to get back on track, with the ability to send it to the project manager or estimator for feedback. The estimator then gets access to historical achieved productions from the field to improve future estimating accuracy.
The project manager can use HeavyJob to spread the workload by allowing foremen and superintendents to look at their production goals and job costs daily to stay on track and plan for tomorrow. Over time, foremen and superintendents can step up to help project managers run projects. The project manager can access information about jobs from anywhere, using laptops or mobile devices to effectively monitor multiple jobs at once.
Yes. HeavyJob can help foremen and superintendents teach certain crew members how to enter information, allowing them to grow in their careers. These crew members can also take and annotate photos and notes on the job site and submit them to the office, and crew leads and project managers can stay on top of all of their jobs from anywhere, even when they’re not on site.
HeavyJob reduces or eliminates double entry of labor hours and production into your accounting system, and it eliminates the illegible handwriting or hand entry errors associated with paper time cards. Time card accuracy is better than with paper because the foreman has context for what he is entering.
With HeavyJob and HeavyBid, the estimator gets access to historical achieved productions from the field to help him get better at using realistic productions over time, improving future estimates. It also gives them more accountability to the field because project managers can see notes and estimated quantities, and they can provide feedback to help estimators improve estimates.
HeavyJob offers an optional two-level approval process that makes it easy to track what is reviewed and approved. Revisions are tracked so foremen can be coached to improve, and production plans can be done together so everyone is on the same page.
HeavyJob allows you to give crew members additional responsibilities that can help them develop into foremen, and foremen and superintendents can improve their abilities in planning, job costing, and leadership, moving them closer to project managers. Project managers and estimators can improve their understanding of each other’s job roles to expand their capabilities.
