See How HeavyBid Can Help You Bid Faster
Quickly Import DOT Data
Reduce time spent building your estimate by directly importing items from DOT websites.
Quickly Build an Entire Estimate
Activities and bid items can be built on the fly, copied from any previous estimate, or pulled from a list of standardized activities of work. In this example, see how fast you can build a complete DOT estimate.
Populate Quote Folders and Analyze Quotes
Quickly pull estimate details into quote folders. Solicit quotes and analyze them against other subcontractors or your own self-performed work then update your estimate with the quotes you’ve selected.
Copy from Past Estimates
Improve productivity dramatically by copying from previous bids and automatically computing numbers.
Use Custom Calculation Routines
Build your own repetitive calculations in a library to quickly perform complex calculations. You specify the inputs, compute the outputs, and then map the final output numbers into cells in the estimate.
Build Elaborate Repetitive Structures with Assemblies
Quickly build multiple items using assemblies which allow you to select items needed for an estimate while saving information in your notes.
Look at Production History While Estimating
Access your production history to compare your most recent bid to previous bids and actual, completed jobs if you own our HeavyJob software.
Bi-directional Interface to P6 and MS Project
Easily import from Primavera or Microsoft Project to HeavyBid, where they can be reviewed to meet requirements then re-exported.
How HeavyBid Fits Into the HCSS Suite
YOUR BUSINESS
HeavyBid
- Unit price & lump sum bids
- Rapid estimate creation from:
- Libraries
- Past estimates
- Calculation routines
- Assemblies
- DOT imports
- RSMeans data (option)
- Richardson data (option)
- Analysis tools
- Rapid change tools
- Comparisons to estimate and actual production history (w HeavyJob)
- Invitation to bid
- Quote management
- Cost spreading routines
- Multiple pricing options
- Multiple bid proposal formats
- Electronic bid submittals
- Budget export to accounting
- Budget export to HeavyJob
- RFIs (2018)
HCSS Plans
- Quantity takeoff
- Annotation capabilities
- Document control
- Version control
HCSS Employee App
- Quantity takeoff
- Annotation capabilities
- Document control
- Version control
HeavyJob
- Simple & easy interface
- Diaries
- Time cards
- Progress quantities
- Photos
- Materials & subs
- Production analysis
- Real-time cost feedback
- Production planner
- Needs requests
- Skills & certifications
HCSS Plans
- Quantity takeoff
- Annotation capabilities
- Annotation capabilities
- Easy attachment to submittals, etc.
- Instant field to office communication
- Responsibility assignments
- Record “As-Built”
- Document control
- Version control
HCSS Safety
- Meetings
- Inspections
- Observations
- Near misses
- Incidents
- JHAs
- Skills & certifications
HCSS Employee App
- Simple interface
- Clock in/out
- Payroll hour verification
- Equipment inspections
- Safety observations
- Custom items such as “not injured”
- Multi-employee time clock kiosk
- Upcoming schedules (w/ Dispatcher)
- Cost code hours (2018)
HCSS Trucking
- Easy smartphone truck identification
- Easy recording of loads/dumps
- Quantity capture
- Foremen/operators as ticket takers
- Unattended site logging
- Internal & external trucks
HeavyJob
- Time card approvals
- Production reports
- Change orders
- T&M billing
- Forecasting
- Pay estimates
- Job cost reports
- Payroll hour reports
- Accounting TrueUp (w/ DIS)
- RFIs (2018)
- Submittals (2018)
- Document tracking (2018)
- HCSS Plans integration
HCSS Dispatcher
- Electronic “magnet board”
- Schedule people, equipment, materials, trucks, inventory, and small tools
- Snapshot of past, present and future
- True up locations v.s HeavyJob time cards
- Driver move assignments
- Rentals
- Management of future “needs”
- “Needs” import from HeavyBid
- Foremen “needs” from HeavyJob
- Crew export to HeavyJob
- Dispatching report to HeavyJob
- Show up instructions to employees
HCSS Safety
- Inspections, near misses, incidents
- Free safety observations for all employees
- Leading indicator analysis from field data
- Closed-loop follow-up process for issues
- 1,000 standard meetings, inspections, JSAs
- Meetings, inspections, & JSAs are customizable
- Critical meeting topics can be pushed to field
- OSHA reporting
- Skills and certifications
- Quality reports (2018)
HCSS Inspections
- Equipment Inspections
- Field equipment inspection data
- Driver Vehicle Inspection Reports
- Pre and post-trip inspections
- Customized inspections
HCSS Forms
- Free with HeavyJob or Safety
- Customizable mobile forms
- PDF fillable forms
- Autofill from time cards (w/ HeavyJob)
- Data mining of form data (2018)
- Workflow & approvals (2018)
Equipment Maintenance
- Preventive maintenance
- Work orders
- Work order assignment/scheduling
- Mobile mechanic app
- Equipment repair history
- Equipment inspections
- Field equipment inspection data
- Field maintenance requests
- Automated meter readings (w/ GPS)
- Telematics data reporting (w/ GPS)
- Warranty tracking
- Inventory/parts management
- Utilization reporting
- Idle time reporting
- Replace or repair dashboard
Fuel Tracking
- Mobile phone app
- Fuel & fluid tracking
- For fuel truck drivers, foremen, lowboy drivers, etc.
- Transactions to/from trucks/tanks
- Third-party fuel card interfaces
- Fuel charged to equipment/jobs
- Fuel analysis report
Telematics/GPS
- Mixed fleet data in one location
- HCSS GPS hardware
- OEM GPS data integration
- Aggregated HCSS + OEM GPS data
- Interface to other HCSS Software
- Location, meter, idle time, fuel level, fault codes
- Stolen equipment alerts
- Geofence entry/exit logs
- Mobile geofence reporting
- Cycle time reporting
- Equipment utilization reporting
- Customized alerts:Speeding, hard braking, etc.
Trucking
- Automation of truck tickets
- Simple & accurate verification of loads
- Quantity capture
- Fewer payment conflicts & discrepancies
- Possible elimination of ticket takers
- Unattended site logging
- Internal & external trucks
- Integration with HeavyJob
- Broker portal with real-time reporting
- More (2018)
HCSS eLogs
- Driver Hours of Service (HOS) logs
- Driver Vehicle Inspection Reports (DVIRs)
- ELD mandate compliance
- IFTA reporting
- Driver & vehicle history
- Pre- and post-trip inspections
- Same hardware as HCSS GPS
- Nearly all state DOTs
- Download of bid items
- Download of average bid prices
- Upload of bid prices
- Some cities & counties
- Private services such as Amtek
- Spreadsheets
- Budget export from HeavyBid
- Pay item export from HeavyBid
- Vendors & subs from HeavyBid
- Labor & equipment hours from HeavyJob
- Quantities from HeavyJob
- Jobs, equipment, employees, & cost codes to HeavyJob
Used to Bid Work for Some of the Top Construction Companies
Companies of All Sizes Trust HCSS
We’re used by more than 50,000 estimators across 4,000 companies, including 48 of the ENR Top 50 Heavy Civil Contractors.
Case Studies
Frequently Asked Questions
HeavyBid is designed for use mainly by your company’s estimators. However, owners/executives, project managers, and accountants may also use HeavyBid.
HeavyBid has three different versions – Basic, Advanced, and Comprehensive – to match your company’s size and the complexity of your bidding requirements.
- HeavyBid Basic: Designed for companies with annual revenue of $10 million or less, this version provides all the features to help standardize your estimating, increase bid output, and make sure the proposals you’re providing are accurate.
- HeavyBid Advanced: Designed for companies with an annual revenue of $10-$100 million, the Advanced version includes the ability to subdivide bid items into individual pieces for more accurate pricing and allows the estimator to analyze costs differences between subcontracted and self-performed work.
- HeavyBid Comprehensive: Created for companies with an annual revenue of $100 million or more, this version is for organizations with complex bids such as joint ventures or design-build projects. Companies that deal with union labor work may also need the Comprehensive version.
- HeavyBid Basic’s top features include copy from previous estimate ability, proposal creation tools, integration with most accounting systems, DOT import and export capability, and quote management capabilities.
- HeavyBid Advanced includes all basic features, plus additional functions like subdivided bid items, an enhanced subcontractor quote system, bi-directional integration with scheduling software, subcontract versus self-perform work analysis, and more.
- HeavyBid Comprehensive has advanced capabilities like audit trail, user administration rights for enhanced network security, enhanced union labor work rules, complex markup capabilities, and enhanced cost distribution.
This depends on the number of users who will be accessing HeavyBid at one time. A typical purchase is one license for each user who will need to access the system at the same time. If you have more than one estimator, you’ll want to purchase multiple licenses to ensure that more than one person can work in HeavyBid at once.
Most companies implement HeavyBid over a two- to four-day period of consulting and training from one of our experienced estimating trainers. The length of implementation varies based on the scope of your goal as well as your company size.
HeavyBid can interface with your existing accounting system to avoid double entry and improve information accuracy. HCSS has partnered with more than 45 accounting systems (see the full list here). HCSS can also build a custom interface with your company’s accounting system.
HeavyBid can send project scheduling data into your scheduling software such as Microsoft Project or Primavera P3 or P6.
Your company can host your HeavyBid licenses on your own server, allowing for multiple users to be in the same job (or different jobs) at one time and have access to the same data, or HCSS can host your HeavyBid licenses and data on the highly secure HCSS Cloud, providing all security maintenance, data backups, and HCSS product updates without any work from your IT department.
An Enterprise system also is available for companies that have multiple divisions with separate data sets. All HeavyBid licenses in the Enterprise model are shared between the divisions, but the data are kept completely separate per division.
HeavyBid is also available as a standalone system, where all data are contained within the device being used.
