Construction Project Tracking Software

Track projects from start to finish

Track every stage of a project – from early opportunities to project closeout – in one centralized system for complete visibility.

Make smarter go/no-go decisions

Quickly determine which projects to pursue with Quick Pricing, an automated tool that generates rough estimates in minutes by applying historical cost & price data to the list of upcoming project pay items.

Analyze estimates for better decisions

Track win versus loss rates, analyze key trends, and compare cost estimates against historical data to identify the most competitive and profitable approach for each bid.

Seamlessly connect preconstruction to project execution

Estimating and business development teams gain a complete view of the project lifecycle—from initial pursuit to completion—by integrating directly with HeavyJob. Teams can leverage real project data to refine bidding strategies and make smarter, more informed business decisions.

See what HCSS can do for you

Schedule a demo

Ask our customers why they trust HeavyBid Pre-Construction to help manage prospective work

(bright music) - When we bid a project in HeavyBid, we transfer that project to HeavyJob, and then we're able to obviously, build that work and track our actual cost, and run our daily production planning reports and our cost reports. And we rotate that back into HeavyBid. And as we are bidding similar projects for similar clients and similar markets, and similar crews, we study that data and that data really helps us become more accurate at the bid table. And it also helps us become better, improved in the field as we can take that data and share it with our field folks, and obviously, analyze that in ways to improve. So, that's far and away the most influential way from my perspective, how those products have helped us. (gentle music)

That data helps us be more accurate at the bid table.

- Nick Young, Kwest Group

(upbeat music) - What we've heard from kind of our collaboration with peers is that we are on the leading edge on pre-construction and having the foresight of materials, and escalation, and understanding the market conditions correctly to keep the business marching forward. As long as you put that work in the front end, I'd say it's an awesome product. But then it's also very viable if you are a beginner user. You don't need to know all that. You can make it work. (upbeat music)

We are on the leading edge of pre-construction.

- Nick Hendershot, Tapani, Inc.

of the ENR top 50 heavy civil contractors use HCSS

50,000+

estimators bid faster and smarter with HeavyBid

60%

more bids submitted by HCSS customers vs. contractors using other software

Manage your pipeline with confidence

Step 1

Share your business headaches

After submitting a demo request form, an HCSS expert will follow up with you by the end of the next business day to discuss your business needs and requirements.

Step 2

See HCSS in action

Then, we’ll walk you through a demo tailored to specific HCSS solutions that can help solve your current business problems.

Step 3

Get up and running in days

Finally, you’ll be assigned a dedicated implementation specialist who will manage your implementation from start to finish and ensure project completion.

Schedule a demo

Frequently asked questions

What is construction project tracking?

Construction project tracking is the process of managing a company’s entire pipeline of opportunities from initial lead to awarded work. In HeavyBid Pre-Construction, this capability serves as the single source of truth for your backlog, enabling estimating teams to prioritize high-value projects and ensure no opportunities slip through the cracks. By centralizing your pipeline data, you gain the visibility needed to align your bidding efforts with your long-term business goals.

Can I track my company’s win versus loss rates?

Yes, HeavyBid Pre-Construction provides real-time visibility into your win-loss rates across different project types, owners, estimators, and more. By analyzing these outcomes over time, you can identify which projects are the most profitable for your company and refine your bidding strategy to focus on the projects you are most likely to win.

How can I use the Quick Pricing feature for "Go/No-Go" analysis?

The Quick Pricing feature allows you to generate high-level, rough estimates for prospective projects in minutes using your historical data. This enables your team to perform a rapid “Go/No-Go” analysis to determine whether a project fits your optimal project profile before committing significant time and resources to a full, detailed estimate.

How does project tracking integrate with HeavyJob?

By connecting project tracking with HeavyJob, you can pull actual production history from the field directly into your pre-construction environment. This integration ensures that your pipeline decisions and “Go/No-Go” analyses are based on real-world performance, allowing you to bid with confidence on work that aligns with your crews’ actual capabilities.

How does centralized tracking improve pipeline visibility?

Centralized tracking eliminates fragmented spreadsheets by providing a unified view of every project’s status, bid date, and estimated value in one place. This oversight allows executives and chief estimators to balance workloads effectively and make informed decisions about resource allocation across the entire project lifecycle.

Can I compare my current estimates against historical performance?

Absolutely. The system allows you to benchmark prospective projects against similar past jobs to see how your current pricing and production assumptions stack up. This comparison helps you spot outliers and manage risk early, ensuring that your new bids are grounded in your company’s proven historical performance.

How does project tracking benefit the sales-to-estimating handoff?

Project tracking streamlines the handoff by capturing all initial project data and owner requirements in a centralized location that flows directly into the estimating phase. This eliminates double entry and ensures the estimating team has all the context they need to start building an accurate bid immediately, reducing administrative friction and accelerating the bidding process.

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