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Thanks everyone for joining us today for our Simplifying Construction Workflows, Moving Beyond Spreadsheets with Purpose Built Software. So, as Aaron mentioned, my name is Reed Renfrow. I'm a senior product marketing manager at HCSS. I focus primarily on our operations products, our products HeavyJob, safety, plans, and my field. And then, I'll pass it over to Geordan and have her introduce herself as well. Yeah. Thanks, Reed. My name is Geordan Skyles. I'm a product construction manager at Granite Construction. I've been with the company for just about ten years, located in our Columbia River region. So I manage our Eastern Oregon operations. Thanks, Geordan. And I want to just go over a quick overview of what we're going to talk about today. Again, as Aaron said, if you do have any questions, feel free to put them in the Q and A at any point. We have about fifteen minutes at the end questions. But we're going to talk about like some of the construction workflows that Geordan experienced in her role. And when she came into her role, a lot of the spreadsheets that she had to manage and some of the challenges that presented and some of the solutions she came up with. So, we're going be talking to like project managers, operations leaders, and contractors that want to implement software to make their processes more efficient and make sure things don't get missed. So, again, we're going to do this by touching on Geordan's experience. I'm going try to ask her questions, but we want to hear from you too. So, you have questions about anything that she's accomplished or that we talk about, please go in and enter those questions. And so, we're going to start off this presentation with a quick poll. So, we just want to understand like what is your company using today for most of your project management needs on your jobs? Is it pen and paper or text messages? Is it spreadsheets and Excel charts? Is it purpose built software like HeavyJob or Procore, Autodesk, some of the other project management software or something else that we don't have listed. So, we'll give everyone just a few minutes to take this question and just curious before we jump in what people are using. I don't know Aaron if we have enough responses in in that time. Great. So, we have kind of a mix mostly about half and half between spreadsheets and people using purpose built software for construction. So, about what we expect. So, for those of you who are using purpose built software, we'll have maybe some ideas or things that you might be able to do better and use your software in ways that make you more efficient. For those using spreadsheets, we can hope we can get you on a path to something that might make more sense for your business. All right. So, on this question, I'm going I want to bring in Geordan. And Geordan, can you talk about some of the challenges that you faced when when you were starting in your role at Granite and being heavily reliant on spreadsheets and and some of the challenges that that brought for you? Yeah, absolutely. So at Granite here in Eastern Washington or the Columbia River region now, we're pretty spread out geographically. So we don't see each other a lot. And we were having a lot of issues with people filling out spreadsheets just slightly different. And so it was creating our administrators a lot of extra work to get those into a format that they could actually use and understand that was consistent with our accounting softwares. So that was one of them. The other one was just a lot of data entry. We do a lot of sub hauling. We contract out subcontract haulers to import all of our aggregates to site or export, and we pay them all by the hour. And so we had a list of an invoice log for our sub haulers. We had an invoice log for our material purchases. Just a lot of things to fill out in a day. And, I mean, I think we all know during construction season, there's a lot going on and a lot to do. And none of us really want to do the data entry side of things. The other thing we noticed a lot of was just human error. So when we were going to pay our subcontractors or put our pay estimates in the system, we would have issues with people typing over cells in Excel that would break formulas. And we just saw a lot of different things like that. And so one of the things I was challenged with was trying to find a solution to that. So, we didn't have as much rework when it came to our paperwork. Thanks. And do you have any examples of like maybe mistakes or things that got missed frequently? You talked a little bit about sub haulers, but anything specific that that was a big challenge? Yeah. So, a lot of times we would see that as the engineers and PMs were not always in the field, we're there a lot of the time, but not all the time, so we would miss a truck ticket. People wouldn't give those to us, so it never got on our log. So at the end of the month, when we were trying to go and account for all of our financials, we had costs that we didn't even know we needed to that we had. We didn't know it was something we had to spend. So there were some financial implications because of it. The biggest thing, though, would be on the spreadsheets that we had set up for our sub pays and pay estimates. There used to be, macros built into it. So you would click a macro at the top and say next month. It would spit all the data over into the previous paid. You'd fill out the new. Well, when you had newer employees, they didn't understand that's how that worked. And so they would go and start hard typing over cells, and none of us are perfect. And so we had a lot of issues where it was like, this doesn't make sense. Why doesn't our previous page on this Excel sheet match what's in the computer? So different things like that. Did you have any trouble with, like, whether it's like leaders or executives having visibility into those processes, or did the spreadsheets prevent Yeah. That's a a great point too. The other thing we noticed with our spreadsheets is as much as people are supposed to save them in our shared drives, they weren't. They'd save them on their desktops, and then people would go out for family emergencies or go out on vacation. And we would be trying to backfill for them and not have any of the information we needed. So that was a challenge. Even just when people aren't out on vacation, you just, as a manager, you you want to make sure that we're doing everything right and you're supporting your people. And when people are saving things in all sorts of different spots, that becomes hard when you don't have that visibility. Perfect. Thanks, Geordan. And so when looking to solve some of those those challenges that you just brought up, like, I know you I know you already had HeavyJob, but what did you, like, look for in HeavyJob or a solution to some of those issues that you that you just talked about? Yeah. So there were some of our other operations, some of Granite's other operations in California, that had mentioned that they had used this advanced budget feature. And I had no idea what that meant. And they're like, you should look into it. And so we started kinda digging and and reaching out and figuring out what that meant, because it seems like it had the potential to solve a lot of our problems with just making some super minor tweaks to what we already did. Once we got that, I guess, Reed, do you want me to kind of go in and explain what the advanced budgets are? That would probably be helpful. Yeah. So, budgets are are just a way in in HeavyJob where you can track whether it's subcontractor, tickets, material deliveries, and just has a lot more advanced features to be able to address and track those things. A lot of times people think of HeavyJob as a time card and it is that. But we have a number of other features inside of it that go beyond just the time card and tracking time and what the crews did, but can track subs and materials as well. Yeah, and so prior to us figuring out what advanced budgets were, we were the company that used HeavyJob as solely a time card process. It was for payroll, time cards, and we'd use it for some minor reports Through reaching out to HCSS and kinda learning what these advanced budgets did, we were able to actually eliminate a lot of our spreadsheets. Not only that, but this actually kind of was happening at the beginning of COVID. And so that really kind of spurred it on for us because now not only are we spread out, but we're spread out working from home. And so it was like, okay. Well, I can't go next door and knock on my coworker's door and ask them where their spreadsheet's at. It's a little bit more difficult to try to see people and figure out what they're doing. So that helped a lot. We also saw that when we got our advanced budget set up and we were able to track all of our sub haulers and material purchases, basically anything that you would have to pay an invoice for is how I explain it to people. If I have to pay an invoice or write a sub pay for it, I can put all of that in HeavyJob now. And so not only did it help us have access to the information as an entire region, but it also made a lot of our workflows more efficient. So a good example is we keep talking about sub haulers. Previously, what would happen is our foreman would collect all those tickets, and they would put fake pieces of equipment on the body of the time card and say it was a solo dump truck. And then the engineers would have to go pull that, manually enter it onto an Excel spreadsheet, and track it that way. And if the foreman missed something, we had no idea. Now what's happening is we use our HCSS's dispatch program as well. And on our dispatch, we list out all our rental tracks, and that gets sent out the day before. So our engineers see that, and they say, okay. I need to make sure I have subhauling resources created for our time cards, link them to the cost codes they need to use. And then when the foreman goes and does their time cards, instead of creating a fake piece of equipment, they physically go and they use that resource that's already linked there and say, yep, I had them on-site for eight hours or or whatever it is. And then that all goes to reports that are already built in HCSS for you. So there's no more taking that information, having to update a spreadsheet, manually keep going. They have an invoice log feature too, so you can go in and check a little box and say, I paid that invoice. And then you can run a report that shows you what you have left outstanding at the end of each month for your accruals. So it it definitely makes it substantially more efficient. I think it makes us more accurate on our daily job costing as well. And it's pretty big on making sure that we allocate for all of our costs in the right months. I think most people are that way. And that we also know where we're sitting on a day to day basis so we can make tweaks. So another thing, that's come up before we started using the advanced budgets was the I mean, as much as granite has our own materials, we buy external materials quite a bit. And so we will look at different scenarios and say, Okay, this rock at this pit might be more expensive. It might be five dollars more expensive, but it's seven dollars a ton cheaper. So the haul's more expensive, but we're gonna save money on the purchase. And by using your advanced budget resources and showing those things, you can show that gain or loss. It doesn't show your haul losing a bunch of money, and you have to go explain that to people and say, well, we're actually not losing money, we're actually making money because we saved money on the purchase. So, yeah. Awesome. Yeah. And what advice would you have for someone on this webinar if they're whether they're evaluating tools our company already has and how to use them better or looking for something new to help with some of these time Yeah. You talked about? So the biggest thing, that we did that I think helped quite a bit was we didn't try to implement this across everywhere immediately. We took some smaller jobs. We worked through the kinks. We got with some SMEs at Granite as well as HCSS and just asked how it worked and did it on a couple small jobs. So I was the only one using it for probably a year, year and a half. And then when I and I didn't ask the foreman to do anything either. I was on the back end doing what should have been the foreman's job, just to make sure that everything worked. And so once we felt like we had all the kinks worked out and it was going to work for everybody, we went and said, okay. Now we're gonna take some of our more experienced craft in the field, our foreman and superintendents. And we're not just gonna tell them they have to do this. We're gonna get them bought in on this is why it's better. And it doesn't add more time to your schedule. It makes us more accurate. We can show when our foreman and superintendents have done a good job and thought up a better process than we found at estimating, while we were estimating. And you can show those on your daily job cost. And so we really started small and did that and got that buy in and then eventually rolled it out on a larger scale. And we had very, very little resistance because of the way we phased that. Okay. I think it's time for our next poll question. So we want to get feedback from the audience here. What has been your biggest challenge when trying to implement a new software tool? Your company is that this could be any software. Lack of clean, clear documentation and training, no roll out or transition plan, or employee resistance to adopting new processes or something else. Just curious why see challenges people might be facing. Oh, give everyone a few more seconds to put in their answer and Aaron can get some some results in. Alright, kind of, looks like employee resistance is the the winner but we still have kind of a mixed bag on on lack of clear documentation and a rollout plan. Those two things can also contribute to employee resistance as well. Absolutely. So Awesome. Thank you. Alright. So, and you touched on this a little bit, Geordan, and like how you were, you're kind of the first person to adopt this. But like, can you talk a little bit about your process for implementing advanced budgets and HeavyJob, like, after, like, you talked about you taking on the role of the foreman, but then how did you eventually transition that over to them and get this process working in your entire region? Yeah, for sure. So like I said earlier, was the one that reached out and was like, Okay, hey, we heard that some of our other operations in Southern California were using this pretty heavily. So I had reached out to some different people to get their feedback, what people liked, what people didn't like. I reached out to HCSS and really figured out how everything linked together. And then from there, we we picked strategic people that we thought would find value in this and can help us push a positive message. But the biggest thing when we were putting it out, when we were training is we kept telling we kept explaining to everybody that this helps you. This saves you time. This is not an additional step in your day. We every time we roll out a new program at Granite, people, their number one complaint is, well, this is gonna add time to my day. We're already busy. I don't have any more time to give up. What are we going to do? And when we showed them real world examples of how it didn't add any time to their day and how it did get us better information, I would say we had eighty percent to ninety percent buy in and people willing to use it. I will say though that before we rolled it out to our craft guys in the field, we had very in-depth conversations with our engineers. Because where you can go south on this is if your engineers or PMs or whoever is in your office managing your HCSS, if they're not creating those resources ahead of time and your foreman's going to do their time cards, is frustrating. They don't have them there. So we we had a pretty big emphasis on making sure that we our engineers spent that extra five minutes the night before maybe getting it ready so they saved three hours every week on input. Excellent. And then what were some of the biggest challenges that you faced in that process? What were maybe some obstacles that you had to learn from and overcome in that plan? Yeah. I would say that at first, everyone wanted to ask a lot of questions, and I think everyone's instant reaction is, like I said a minute ago, this is gonna add time. And so getting people to just stop and and understand. The other thing is that I was a project engineer at the time when we were rolling this out. And so it was a project engineer that had was physically doing the job, rolling out this program to peers. So it wasn't coming from an area manager telling engineers, go do this. Right? It was somebody that physically had lived it and done it recently and understands. So I think that helped. We had tried to roll it out a little bit of a different way originally, and people just kind of ignored it. And so we went this way. And when we went this way and I went and took people in small groups, and I would go and set up test jobs and HeavyJob and show them like, hey, here's how we do it. It's really easy and simple, and it's not that many buttons. And so that helped too. The other thing that we learned is you have to be available for people when you first roll it out. So that was the one struggle that we had was I was a project engineer running a lot of work across two different states. And it was really, really hard to feel like I was to make sure all everyone that was trying to do this felt supported. So if I could do something different, I'd make sure that you I don't know if office hours would be better or or how you would wanna go about that. But just making sure after you roll it out that you are checking in with people, giving them the time they need so they can ask questions and things like that. Excellent. Yeah. And at HCSS, we definitely agree. I mean, we have a pretty big professional services team that does a great job of helping customers get implemented software off the ground. Like, it's more than just buy, you can buy software and it could be great software, but if you don't see how it fits within your processes at your company and and create buy in and and have a plan, it doesn't really matter what you're buying. It's not gonna be effective and and use well. So, it's something we definitely believe in as well. And adding on to that, Reed, we had a really great experience. I should say I had a great experience, when I was trying to figure out how to do this, calling the HCSS helpline. I I always got help. If they didn't know, they called me back or I'd get an email or they'd they'd put me in contact with someone that could. So it I I feel like with a lot of programs, have to figure out how to learn on your own, and I didn't feel that with this one. That's correct. Right. We will I wanna talk a little bit about ask some questions about some of the benefits you saw. So, we have someone listed up here, but after you made some of those transitions and rolled out advanced budgets, like what did you see personally in terms of benefits or maybe savings for your time? And what kind of benefits do you see for Granite and the company in your region? Yeah. So personally, I saved a lot of time. I was able to not quite double the amount of work I was able to run solely because I didn't have the data entry. It was just managing reports at that point and making sure we were tracking everything the right way. But it saved a lot of time. We didn't have to go and input every single rental truck onto a spreadsheet or every invoice of pipe we bought, every ounce of external material we purchased. So the biggest thing personally for me was the time savings. I felt like it gave me a lot more opportunity to do what I actually do, what I actually like to do, which is be involved in construction. I didn't feel like I was stuck in an office just being in Excel Yeah. Putting different hundreds of lines on spreadsheets a day. I was able to actually get out in the field and be with the guys and help plan and help get ahead of things. As far as Granite as a whole, or I I guess I should say as far as for my management position now, the time's a big one, but also financial accuracy. Since we've started doing this, we see a lot less cost that's missed at month end. As I think most people know, Granite's publicly traded on the stock market, so our financials are pretty big deal, and we want to ensure that we're accurate every month. And so by doing it this way and using the advanced budgets, we didn't have rental trucks getting missed. The foreman would it it also helped create conversation between the foreman and the project managers when they were missing things. So if they had a saw cutter come out, they're now trained that they're supposed to put everything on the time card. And so they're like, hey. We don't see the saw cutter resource on here. Can you add it? And so it just kind of forced some dialogue as well. So we we knew that we knew what was happening and we knew what those to expect. So Excellent. That's great. And then can you talk a little bit about you mentioned that briefly, but some of the benefits, like after your foreman in the field rolled out some of these processes, like, what were they, what did they see, like what made them buy and kind of what were, what made their job easier? Yeah. So when you create these resources, they're actually linked to the cost codes you want them used on. So it actually saved the foreman a substantial amount of buttons they have to click. So previously, we would have to go and add a new piece of equipment for each rental truck and total up all the hours. Now what they do when they is when they click at the very top to enter their quantities on their iPad and it pops up on the screen where they add their notes, all of the trucks are already there. So they don't have to go and find all the trucks and figure out how much things cost. Now they just go and they say how many hours and they move on. So once we had that set up that way for them and we showed them that, almost all of them preferred it this way. Okay. Excellent. And do you have any other, you know, insights on this topic or we can move on to the next slide? I don't I don't think so. I know that we one of the other notes we have on there is the accrual reports. So I think I talked a little bit earlier that they have the the HCSS has an invoice log feature in HeavyJob. And it's called, like, the material sub expense entry, I think is what it's actually called. But when you go and you're paying your invoices, you pop in there and you check the invoice box. And then you can run an accrual report that'll say, hey. These are the these cost codes need this much money accrued on them. So it was just another way that we were able to streamline it. It also made it to where our engineers couldn't have the wrong cost code. We get a lot of times where people get confused, and they list the wrong thing. Now there there is none. You've done that all throughout the month. You're not trying to cram it in the last day of the month. Excellent. Alright. Can you talk about some of the the tips for managing the transition? Like, if someone's going through this themselves, like, what what you would recommend they do? Yeah. Yep. So that first bullet point there is probably the best one. Just clearly frame the value. Make sure they understand that this is value to them, not necessarily just it it does bring value to the company as well, but ultimately, it makes their job easier. It's not more time. It's not another step. It's instead of something. And that's what what I think really made our rollout successful was explaining to them that this is not another thing on top of what you're doing. This is instead of what you were previously doing. And I touched on this earlier, but start with the champions. Pick some people. I took our high performing PMs and engineers and were like, hey. This is what we wanna do. I need you to help me spread this message and and explain to them why it's good. And then small group training. So I went around we don't have a whole bunch of employees on the east side of the state. But I went around to each office and just did like a four, five person training session. We didn't do any of them on Teams. We did them all in person. Very hands on. I made test jobs for each individual person and kind of had some scripts built. I was like, hey. We're going to go and add a material now, or we're gonna go out a rental truck now. We're gonna go link it. And I'll show you how to edit a time card if your form and doesn't do it right. And, we kept it very simple so that way there was a lot of little quick wins throughout it, and no one felt like it was hard. I think that's the biggest thing when you're training people and you're rolling things out. Make them understand that ninety percent of the time this is gonna be really easy. It's not you'll always have the one offs no matter how you do it, but it's pretty simple. And then I personally spent a lot of time with the people that were skeptical about things. So we had some foremen that, had been in the industry for quite a while and wanted to do paper time cards. And we were like, well, hold on. We're not going backwards. Let's let's talk about this, and let's understand why. And and let me let me also show you how not only it affects you, but it affects everyone else in this process. I think that's something that a lot of us forget that helps engage everybody is if you can explain to them that like, hey, not only is this better for you, but if you do this, it makes x, y, and z's job substantially easier too. What? And I know one of the one of the poll questions that came in was, like, employee resistance was one of the biggest things that was a challenge in implementing something new. So, talked about engaging skeptics, but like, did you face a lot of resistance or like, were there any specific strategies you do other than just like some of those foremen that you talked about that wanted to do paper time tests? No. I don't think so. I mean, we had pretty good buy in, but I I think the reason why we did that is it wasn't we didn't just send out a mass email with a PDF SOP on how to do it. Right? It was very strategic with how we rolled it out. We and and I'm the first person to say that everything we roll out at Granite is usually an email. It gets sent out, and then later, there's some trainings that come. And my opinion is that puts people on the defense instantly. They don't want change. They don't understand it. They don't know the why. And so we built a lot of whys for them, and we showed them, and we did it in these small groups on a smaller rollout. And then once we had done all the trainings, we sent the email out and said, okay. You guys have already been through this training. You already know what's happening now. Effective this day, all jobs are going to be responsible for this. And we still have one offs. We don't our intention is never to force something that's not gonna work for a situation. So there are situations where we don't use this on occasion, and that's the other thing that we decided is, don't force it. If it's not working, stop, and let's see if we can find a way to make it work. But don't force it. Don't tell people they have to do it. Listen to all of their reasonings. It takes a lot of time, but in the long run, I think it pays off. Excellent. Alright. We're going move a little bit into the future, a topic that is seemingly always addressed and on everyone's mind right now, but what AI will mean in construction. And, I know this could go a lot of different directions, but I want to start just by asking you, Geordan, are there any software tools that you're using in your role at Granite? Can you talk a little bit about what you might be using today? Yeah. So Granite has built some internal AI features to help us, essentially find SOPs faster. So we have a little chatbot named Pebbles, And we can go to Pebbles and be like, hey, find the SOP for this, and it pops it up. That's the only thing that we're actively using. Everything else is being piloted. So we've tried a couple different programs trying to see where it fits in, what's what we want, but it I mean, it's pretty hard. The part about AI that I think, Granite steers away from is that you have to give it your information, and people don't like to do that. And so that's why we end up building our own so we're not giving anyone except ourselves that information. But, yeah, I mean, we've piloted a couple different AI programs. One of them takes plans and specs and makes it you can, like, text a cell phone number and say, hey. How thick is our asphalt? And it'll not only tell you the answer, but give you the plan sheet that shows it. So when you're out in the field and don't have your laptop, that's an option. We've seen some that, are still in development that read truck tickets. So you can have all of your foremen, or even your sub haulers text their truck ticket to this number. And then it goes, and it tries to give you round time information, things like that. There's nothing that I've seen yet that I'm one hundred percent bought in on. But I think there's a lot of really good ideas, and I think it's going to be exciting to see what comes of it. Yeah. That was going be my next question is, what is you like, have you seen anything, like, save a lot of time for, like, during your day, or is it just sort of still a novelty and something that's, like, you're trying out and hasn't proven a lot of value to you yet? Yeah. I think it's something that we're still trying to figure out how it fits in. I know internally we talk about it a lot, and I think we all know that there's a lot of value that it can help us with. But how does that fit into what we do? And how can we use that resource, and still have IT and our shareholders happy and not think we're sharing all our information with the world. That makes sense. Yeah. I mean, I think we're kind of in a similar boat at HCSS. We have we have a, we have Co Pilot inside of our, inside of HeavyJob and inside of our software. And so, kind of like Geordan was saying, you can, you ask questions, ask how a project is doing, see, ask what projects are over budget and under budget and it will give you some responses. Yeah, we're definitely looking into expanding it, making it more functional for users as well. I guess, in the future, where do you, like, what are tools that you would like to see? What do you think are some processes that AI could help with? And if it was up to you, what would make your job easier? What things you see coming? We really like the truck ticket idea. We really liked the theory behind reading the truck tickets to try to give us those run times automatically. The issue we had there was getting buy in from all of our sub haulers to use it. On our internal trucks, it it was fine, but we can't get all that information on our own with the zone that we have in them. So was one of them. The other one that's come up quite a bit is some version of an AI to help I mean, so granted, there's lot of earth moving, and we build a lot of 3D models and some version of AI that can help us on plans that aren't vectorized files build those surfaces. Right now, we're doing it all by hand, and we do a lot of them. And we have a great group of people that do them. But we're turning them down because we can't find enough people to go physically build those models. So our help would be not to have AI build the model, the whole model, but help us get some additional information to build it. Yeah. That makes sense. That makes sense. Have you had any have you seen anything or piloted anything that's been useful, or that's something that's still kind of account now? We can't. We joke around about it all the time. Every time they put out another AI pilot, we're like, ugh. Still don't have the the surface building feature in here, but hopefully some. Okay. And then my last question is just any advice you'd have for other PMs or anyone on this webinar for things that they should be doing or looking into around AI in the next few years in construction? Yeah. I don't have anything specific, but I would just say in general, keep an open mind. It's something that I felt and has helped me a lot in my career. Keep an open mind, be open to new ideas. I think we all have a tendency to be used to what we're doing and think that's the only way that we can do it. And maybe sometimes we're right. Maybe the other options aren't better. But I know that when I was open minded about the advanced budgets and willing to spend some extra time to look into it, it paid off leaps and bounds for me. So just keeping that open mindset around AI and and also ask the questions. We've worked with a lot of different, companies that have these AI thoughts. And when we share what we want from them, everyone listens and they're attempting to do what we think would provide value. So if there's something out there that you think you need, reach out to companies like HCSS and let them know like, Hey, is there a chance? Have you has anyone else said you need this? You'd be surprised how much people listen. Yeah. I'll echo that. We whether you're a customer today or if you ever become a customer, like, we get a lot of ideas from our customers. We have requests from customers like Granite or that come out through webinars we host, our users group meetings and we really rely on user feedback to generate a lot of our new product features and try to make things that are most useful for all of you in the industry. Alright. Well, if you don't have any more thoughts on AI, I think we do have a few questions that have come in. So, I can get to those and then if you have more, this is also a great time to go in and answer your questions. So, I'm going to start with the ones that we have. But feel free to type them in now. We definitely have time for Geordan and I to jump into these. So, the first one, we got a question, do you have dispatch software? Is there a way for employees to track their own time as an individual to help minimize hours being missed? And with the ability of a foreman or super to be the first reviewer and then have a PM be the final? And then what ERP systems does HCSS work well with? Okay. So, there's lot of questions in there. I'll take these. We do have a dispatch software. I think Geordan mentioned it that Granite uses HCSS Dispatcher. It's our legacy dispatcher product that we've had for quite a while. It's great at dispatching, getting schedules out. It has a magnet board feature. We also have a sneak preview for people here on the AGC webinar. We're going to be rolling out in the next month a new resource planner module that's going to live inside of HeavyJob. So, we're excited to move that's going to really help. It's designed for both dispatchers and PMs around scheduling both crews and equipment. So, you'll see more from us about that going forward, but I did want to mention that. In terms of employees tracking their own time as an individual, we do have that ability. We have a product called HCSS MyField. That's essentially an iOS or Android app that anyone, if you purchase this, your crew, every crew member can download and they can input their own time cards. It gets sent to their foreman typically. I think you do a super as well to approve that time. And then there is a time card review process as well for project managers. So, we do have that workflow available. Again, you can you won't put in there, really that application is for submitting inspections. Say, if you're using HCSS safety and inputting time for crew members. And then, what ERP systems does HCSS work with? We work with a lot of them. So, have a whole list on our integrations page but we leave we work with Sage, we work with JD Edwards, JD E Foundation. We do have QuickBooks integration, so those of you who might be a little bit smaller. So, there's a that's not an exhaustive list, but we have quite a few ERPs that we do work with. Okay. We got a question from Paige. It'll be possible to get slash use some of the test jobs and scripts you're talking about. I don't know if you can send those from Brannett's test jobs, Geordan. You can see there. I will say that Paige, if you're a HeavyJob customer, like please reach out to me. You see my email here on the screen. Even if it's something that Geordan can't provide, we have, you know, grant to be sending their proprietary data to other companies. But we have a lot of examples and we have our support teams can help or our implementation teams can help get some of those test jobs and scripts and a lot of the same things that Geordan's been talking about. So k. Is this just in Geordan's talking about HCSS web or desktop application, Geordan? I'll give that to you. Both. So Granite has a HCSS mobile, web, and manager system. In April, actually, though, we are going all the way away from the manager system, and we are going full web based. HCSS has been great to work with throughout the process because there are certain things that currently are in the manager system that haven't historically been in web. But by April, everything should be in there, and we're going live. I don't know how much of that rate is just granite versus everybody. But Yeah. Yeah. A lot of good trainings on it. Yeah. Yeah. As Geordan said, I know we've done a lot of work, worked with Granite. Some of my colleagues done a great job of helping Granite in that process of converting to the web version of HeavyJob and not having the desktop version anymore. Not every company. We have, we still have customers that are using desktop, but we're definitely encouraging people to move to the web. It's more modern architecture. It is where we're spending a lot of time building new features and things that help our customers. So, we're we have a whole team that helps if you are a customer using desktop convert to the web. We can help address some challenges that you have, get data as well. Right. And another question. How is rental equipment handled within the advanced budgeting feature? I'll give that to you Geordan. Yeah. So, rental equipment is handled like a resource, and you can assign cost types. I think they call them resource types technically in the advanced budget feature that helps with your coding to a rental piece. So in Granite's world, our rental pieces go to the same codes as our internal equipment. It's just a different cost type that we use. And so you would just create a resource just like you would a sub hauler, link it to your cost code, and then you can set that resource up however you want. If you wanna do it by the day, the hour, we do all of ours by the hour, but we make all of our form and they're like, hey. It is a eight hour minimum or a ten hour minimum every single day that you have to to use this. So similar to how it works on, without the advanced budgets, except it's just not a piece listed in what I call the body of the time card. It's a resource in the back half. And you can link that resource to as many different cost codes as you want. Excellent. Thank you. We have another I think there's more of a comment that says, we integrate HeavyJob with Trimble, Viewpoint, Vista. That's definitely true. I'll actually put a link in the chat for everyone. We have a web page with a list of integrations. So, if you are curious, these are both payroll and accounting integrations that we have built. Thank you, Jason. Right. And then, we had another question come in. I think I missed one of the ad use cases Geordan mentioned. She mentioned an SOP chatbot and the truck ticket item in development. Was there another use case that you mentioned? Oh, I don't remember. We did the internal chatbot, the truck tickets. Oh, it was the plan reading. So you can upload all of your plans and specs into this, call it AI World. I don't remember what it was called. And then you can text that AI area has a phone number associated with it. So from your cell phone, you can text this phone number and say, hey. What's the thickness of asphalt? And it'll spin it over to you. Now if you don't ask it a specific enough question, it doesn't give you a very specific response. So you just have to make sure you're asking very specific questions to make it work. But it was a great option. Excellent. We have another one that came in. You mentioned earlier about checking off or approving invoices. Does this interface with your accounting system? No. It would be cool if it did though, Reed. We would love that. But right now, what we do is we have our program that we approve our invoices in, and we just open that on one screen. We have HCSS on the other screen. And then as we're clicking approve in one, we're clicking approve in the other. So it would be one thing that would be really cool. It'd be kinda hard to do, though. Right now, the invoice feature in HeavyJob doesn't have invoice numbers associated with it. Because typically, we're using like a packing slip or a truck ticket. So there's as far as I know, there's not a good way to link them together. So that's where we come in clicking the buttons. Perfect. Yeah. I always get to get the feedback I'll give past that on, see if our product team can think of something. Okay. We have one more question. Geordan, do you host Pebble AI in a server in your building in order to ensure the data is kept private? If it's in a data center, how is it secured? I don't know if you know that or not, but. I don't know. Know that Pebbles is on our SharePoint, and then I can go chat with Pebbles. I know that a lot of what we do is in data centers, though, so it wouldn't surprise me either way on that one. Yeah. Okay. I think that is all of the questions that we have. So, thank you all for joining us. I really appreciated your time today, all the great questions we had at the end. So, thank you so much.
Many contractors still rely on spreadsheets and manual processes to manage complex operations—often leading to errors, inefficiencies, and limited visibility. In this webinar, Geordan Skyles, Construction Manager at Granite Construction, joins Reed Renfrow, Senior Product Marketing Manager at HCSS, to share how Granite transitioned from spreadsheets to a purpose-built solution with HeavyJob.
They discuss the real challenges behind spreadsheet-driven workflows, how they evaluated and implemented new software, and the measurable impact of improving data consistency, visibility, and collaboration. The session also covers lessons learned, common pitfalls to avoid, and how emerging technologies like AI may shape the future of construction workflows.
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