Overcome Big Field Problems

Start Getting More From Your Field

If any of these problems sound familiar, there are readily available solutions to help you eliminate all of that waste.

Do any of these problems sound familiar?

The success of field operations during the busy season hinges on overcoming a range of logistical and administrative challenges that can hinder productivity. Let’s first explore some of the biggest challenges before presenting solutions that would ensure seamless fieldwork.

The Madness of Paper Time Cards

Relying on paper time cards can be a logistical nightmare. They are outdated and inefficient, requiring workers to spend unnecessary hours inputting data. This process is prone to errors, leading to additional hours and headaches wasted on corrections. The inefficiencies of paper time cards hinder overall productivity and accuracy.

Payroll Process is Terrible

Manual payroll processes make for another significant pain point that HCSS customers bring up constantly. The time spent processing and uploading manual data for accounting is excessive, and the inability to track pay, overtime, and breaks accelerates the issue. Validation of employee hours becomes difficult, leading to off-cycle checks and disgruntled employees. If somewhere along the way the entire payroll process became a source of frustration, you aren’t alone.

More Unorganized Documents

Storing, sharing, and accessing documents in an unorganized manner is a major challenge. Tracking RFIs and submittals correctly with higher-ups becomes nearly impossible, and paper plans often result in rework. The majority of incidents occur during the rework phase as workers rush to catch up, leading to careless mistakes and further delays.

Overall Inefficient Operations

Inefficiencies in operations can lead to unsustainable growth. Companies might lose out on jobs and find themselves unable to bid or win more work. Lack of accountability in field reporting further hampers operational efficiency, making it difficult to track progress that results in project success.

Production Rates and Quantities are Unclear

Tracking production rates and quantities is critical for project success, yet many companies struggle in this area. Without clear data, tracking subcontractor performance, materials, and production revenue becomes challenging, leading to inefficiencies and potential financial losses.

Poor Office-to-Field Communication

Effective communication between the office and field is essential, yet downtime waiting for decisions and project managers being out of the loop are common issues. Poor field notes and photos further exacerbate communication problems, leading to delays and misunderstandings.

1 Minute, 7 Seconds

The current record for how quickly a digital time card can be created and submitted using HeavyJob.

48%

of all rework in the U.S. on construction sites is caused by poor communication and data.

Source: Project Management Institute

What about these problems?

Overall Inefficient Operations

Companies might lose out on jobs and find themselves unable to bid or win more work. Lack of accountability in field reporting further hampers operational efficiency, making it difficult to track progress that results in project success.

Production Rates and Quantities are Unclear

Poor Office-to-Field Communication

Here Are Some Software Solutions Unique To Your Problems

Multi-Job Time Card (MJTC)

MJTC allows for time card entry across multiple jobs, streamlining the process and reducing the administrative burden on workers.

Accounting and Payroll

Verify time cards are submitted on time, identify missing time cards, and facilitate corrections from the field, ensuring timely and accurate payroll processing.

Field Production Analysis

Identify areas for improvement and determine strategies to turn jobs around to meet budgets, ensuring continuous project optimization. Easily perform adjustments to the production quantity of a cost code across a single job, enhancing flexibility and accuracy in project management.

Production Plans

Set daily production goals to ensure timely achievement of cost code budgets, improving project tracking and accountability.

Quantity Adjustment

Easily perform adjustments to the production quantity of a cost code across a single job, enhancing flexibility and accuracy in project management.

Take and Send Photos On the Spot

When you take photos with your tablet in HeavyJob, they're instantly visible for Project Managers back in the office. Plus, you can annotate and markup photos easily so everyone knows exactly what they’re looking at.

“As HCSS has grown, we’ve grown in our usage. Just the way that they’re designed to interact with each other and what our company needs out of them has introduced efficiencies for us through tracking and through automation that ultimately is saving us hours worth of work.”

– Austin Clopeck, Estimator, COMANCO

Success Always Depends On Change

Over nearly four decades, HCSS has prioritized making the transition to HeavyJob as straightforward as possible. With the industry’s best technical support, implementation is smooth, and simple ongoing assistance is constant. “Take a step back and just recognize that it’s going take time and investment, but for the long run, you’re going be able to focus more on getting the work done rather than shuffling paper around and figuring out where things are at,” said Ben Chung, HCSS customer, and Chief Innovation Officer of MGE Underground.

There always comes a point when problems become too much, and taking the plunge on change is the only remaining solution. When that day comes—or you just want to prevent problems before they start—HCSS is here for you.

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