See How HCSS Employee App Can Help You

Allow all of your field employees to clock in and out right on the job site.

Clock In and Out on Individual Smartphones

Each employee simply logs into the app using their phone number to clock in and out at the start and end of the day, and at breaks.

Clock In and Out on Foreman’s iPad

Set up an iPad anywhere on your job site to allow each employee to clock in and out. The app will take a photo at clock-in to reduce fraud.

Track All Employees Across All Jobs

Foremen can use the Crew App to see the status of all employees across all jobs and ensure that people are where they’re supposed to be.

Import Time into HeavyJob

Send all employees’ time to the HeavyJob Time Card to speed up your time and production reporting in the field. Then submit time cards directly to the office to ensure accurate payroll and eliminate double entry.

Manage Employee Time Across Company

Run reports to ensure that employee clock-in/clock-out times and locations are accurate and spot any discrepancies.

Integrate with Other HCSS Products

Employees can select the cost codes they’re working that day, report safety observations, and perform equipment maintenance requests and equipment and safety inspections and submit them with their time at the end of the day. (Coming in 2018)

Products That Work Together Across Your Entire Company

Profit is made in the field. We offer a full suite of products that can help you through every stage of a project, from bid to completion. Send reported time to the HeavyJob time card, add cost codes worked, report observations and inspections to HCSS Safety, and perform equipment inspections and maintenance requests to Equipment360 (coming in 2018).


HCSS Data Warehouse

HCSS Intelligence Logo


  • Unit price & lump sum bids
  • Rapid estimate creation from:
    • Libraries
    • Past estimates
    • Calculation routines
    • Assemblies
    • DOT imports
    • RSMeans data (option)
    • Richardson data (option)
  • Analysis tools
  • Rapid change tools
  • Comparisons to estimate and actual production history (w HeavyJob)
  • Invitation to bid
  • Quote management
  • Cost spreading routines
  • Multiple pricing options
  • Multiple bid proposal formats
  • Electronic bid submittals
  • Budget export to accounting
  • Budget export to HeavyJob
  • RFIs (2018)
HCSS Plans Icon

HCSS Plans

  • Quantity takeoff
  • Annotation capabilities
  • Document control
  • Version control
HCSS Employee App Icon

HCSS Employee App

  • Quantity takeoff
  • Annotation capabilities
  • Document control
  • Version control


  • Simple & easy interface
  • Diaries
  • Time cards
  • Progress quantities
  • Photos
  • Materials & subs
  • Production analysis
  • Real-time cost feedback
  • Production planner
  • Needs requests
  • Skills & certifications
HCSS Plans Icon

HCSS Plans

  • Quantity takeoff
  • Annotation capabilities
  • Annotation capabilities
  • Easy attachment to submittals, etc.
  • Instant field to office communication
  • Responsibility assignments
  • Record “As-Built”
  • Document control
  • Version control

HCSS Safety

  • Meetings
  • Inspections
  • Observations
  • Near misses
  • Incidents
  • JHAs
  • Skills & certifications
HCSS Employee App Icon

HCSS Employee App

  • Simple interface
  • Clock in/out
  • Payroll hour verification
  • Equipment inspections
  • Safety observations
  • Custom items such as “not injured”
  • Multi-employee time clock kiosk
  • Upcoming schedules (w/ Dispatcher)
  • Cost code hours (2018)
HCSS Trucking Icon

HCSS Trucking

  • Easy smartphone truck identification
  • Easy recording of loads/dumps
  • Quantity capture
  • Foremen/operators as ticket takers
  • Unattended site logging
  • Internal & external trucks


  • Time card approvals
  • Production reports
  • Change orders
  • T&M billing
  • Forecasting
  • Pay estimates
  • Job cost reports
  • Payroll hour reports
  • Accounting TrueUp (w/ DIS)
  • RFIs (2018)
  • Submittals (2018)
  • Document tracking (2018)
  • HCSS Plans integration

HCSS Dispatcher

  • Electronic “magnet board”
  • Schedule people, equipment, materials, trucks, inventory, and small tools
  • Snapshot of past, present and future
  • True up locations v.s HeavyJob time cards
  • Driver move assignments
  • Rentals
  • Management of future “needs”
  • “Needs” import from HeavyBid
  • Foremen “needs” from HeavyJob
  • Crew export to HeavyJob
  • Dispatching report to HeavyJob
  • Show up instructions to employees

HCSS Safety

  • Inspections, near misses, incidents
  • Free safety observations for all employees
  • Leading indicator analysis from field data
  • Closed-loop follow-up process for issues
  • 1,000 standard meetings, inspections, JSAs
  • Meetings, inspections, & JSAs are customizable
  • Critical meeting topics can be pushed to field
  • OSHA reporting
  • Skills and certifications
  • Quality reports (2018)

HCSS Inspections

  • Equipment Inspections
  • Field equipment inspection data
  • Driver Vehicle Inspection Reports
  • Pre and post-trip inspections
  • Customized inspections
HCSS Forms Icon

HCSS Forms

  • Free with HeavyJob or Safety
  • Customizable mobile forms
  • PDF fillable forms
  • Autofill from time cards (w/ HeavyJob)
  • Data mining of form data (2018)
  • Workflow & approvals (2018)

Equipment Maintenance

  • Preventive maintenance
  • Work orders
  • Work order assignment/scheduling
  • Mobile mechanic app
  • Equipment repair history
  • Equipment inspections
  • Field equipment inspection data
  • Field maintenance requests
  • Automated meter readings (w/ GPS)
  • Telematics data reporting (w/ GPS)
  • Warranty tracking
  • Inventory/parts management
  • Utilization reporting
  • Idle time reporting
  • Replace or repair dashboard

Fuel Tracking

  • Mobile phone app
  • Fuel & fluid tracking
  • For fuel truck drivers, foremen, lowboy drivers, etc.
  • Transactions to/from trucks/tanks
  • Third-party fuel card interfaces
  • Fuel charged to equipment/jobs
  • Fuel analysis report


  • Mixed fleet data in one location
  • HCSS GPS hardware
  • OEM GPS data integration
  • Aggregated HCSS + OEM GPS data
  • Interface to other HCSS Software
  • Location, meter, idle time, fuel level, fault codes
  • Stolen equipment alerts
  • Geofence entry/exit logs
  • Mobile geofence reporting
  • Cycle time reporting
  • Equipment utilization reporting
  • Customized alerts:Speeding, hard braking, etc.
HCSS Trucking Icon


  • Automation of truck tickets
  • Simple & accurate verification of loads
  • Quantity capture
  • Fewer payment conflicts & discrepancies
  • Possible elimination of ticket takers
  • Unattended site logging
  • Internal & external trucks
  • Integration with HeavyJob
  • Broker portal with real-time reporting
  • More (2018)

HCSS eLogs

  • Driver Hours of Service (HOS) logs
  • Driver Vehicle Inspection Reports (DVIRs)
  • ELD mandate compliance
  • IFTA reporting
  • Driver & vehicle history
  • Pre- and post-trip inspections
  • Same hardware as HCSS GPS
  • Nearly all state DOTs
  • Download of bid items
  • Download of average bid prices
  • Upload of bid prices
  • Some cities & counties
  • Private services such as Amtek
  • Spreadsheets
  • Budget export from HeavyBid
  • Pay item export from HeavyBid
  • Vendors & subs from HeavyBid
  • Labor & equipment hours from HeavyJob
  • Quantities from HeavyJob
  • Jobs, equipment, employees, & cost codes to HeavyJob

Frequently Asked Questions

Find answers to some key questions you may have regarding HCSS Employee App.

Designed for use with HCSS HeavyJob, HCSS Employee App allows your individual crew members to clock in and out and record breaks in the field to eliminate paper, save time, and improve accuracy. HCSS Employee App has three components that help you track time across all your jobs. The Employee App can be accessed on any smartphone simply by entering the employee’s phone number — no login or password required. Your crew lead sends an invitation via text message to the employee, who downloads the app straight from the text message. He can then clock in, log breaks, clock out, review time submitted to the office, and see his future schedule.

The Time Clock Kiosk is available on an iPad that can be set anywhere on a job site — the foreman’s tailgate, for example — to allow employees to clock in and out. The kiosk takes a photo every time someone submits time, ensuring accuracy.

The Crew app allows foremen, superintendents, and project managers to see the status of all employees scheduled across all of his jobs to ensure that employees are where they need to be at all times. HCSS Employee App sends time automatically to the HeavyJob time card to speed up the reporting process.

HCSS Employee App is a mobile app designed for use by your individual crew members and by your crew leads and project managers.

Employees can either clock in and out using the app on their smartphones or by using a centralized clock-in/clock-out kiosk app on an iPad on the job site. Crew leads and project managers can use the Crew app on their smartphone or via the web app to track time for all employees across all jobs.

Employee App has three different options to allow your employees to clock in and out and allow your crew leads and project managers to track employee time. The Employee App for smartphones allows crew members to log into the app using only their phone number (no login name and password required) to clock in and out and record breaks. They can also see submitted time to ensure it is accurate and see future schedules.

The Time Clock Kiosk allows you to set up an iPad on the job site for all employees to clock in and out. The app takes a photo of the employee each time to ensure accuracy.

The Crew app allows foremen, superintendents, and project managers to see all employees’ time across all job sites to ensure employees are on time and at the right job. All time can be imported directly into the HCSS HeavyJob time card to speed up reporting and ensure accuracy.


HCSS Employee App sends reported time directly into the time card in HeavyJob to speed up reporting, eliminate paper, and ensure accuracy. Time card data can then be imported to your accounting system to help you improve the payroll process.

The number of Employee App licenses you need depends on your company size and number of users. You should purchase a license for each foreman, superintendent, project manager, or crew lead that will be accessing the app. With each license purchase, you get access to the Employee App for an unlimited number of field employees.

Employee App is supported by Internet Explorer 11, Firefox, and Chrome web browsers. We currently do not test on Microsoft Edge.

Employee App can run on any smartphone with the Apple App or Google Play store. The Time Clock kiosk and Crew Apps must be run on Apple products (iOS).

There is no training required to use Employee App. Simply send an invitation to download the app to your employees using their cell phone numbers. The employee will receive a text message invitation and can click the link inside the message to download the app. Once they log in using their phone number, they can simply clock in and out and record breaks with ease.