Track Materials

HeavyJob makes tracking materials on a job easy. There are multiple ways to enter your materials, so you should be able to find a way to suit your needs. Whether you are tracking materials used for production or materials delivered to the job site, HeavyJob has a way to enter and classify them. By being able to enter materials here, the information can be dispersed to the office and double entry is eliminated.

In a standard Material-Subcontractor-Expense Transaction, installed and received quantities are entered for the material and applied against the cost code they are used on. These cost code-material relationships are automatically set up when the job is brought over from HeavyBid and can be created on the fly if necessary. Users may also enter a reference number as a unique identifier for each line item in their accounting system.

When the received quantity is different than the installed quantity for a transaction, the difference will be treated as inventory and is shown as such on inventory reports. These numbers can also be cross-checked with tickets to make sure the correct amount has been accounted for and delivered to a job site.

HeavyJob also allows you to enter a received quantity with no installed quantity and apply it to an inventory cost code. This method treats the material as stored inventory and the cost will only be applied when it is used.

The Material-Subcontractor-Expense Transaction Entry also allows you to enter a purchase order number for each line item. The PO number is something that can be set up in Advanced Budgets or created on the fly when entering a transaction and helps you track materials better against their tickets.

With all the built-in methods of material tracking, HeavyJob will help you keep better track of your materials on-site and the materials used and required to complete your job.